Fire Extinguisher Maintenance, Recharging, and Repair

The City of Tampa Fire Rescue Department is issuing an Invitation to Bid (ITB) for fire extinguisher maintenance, recharging, and repair services for its Supply Division. The procurement seeks a qualified contractor to service approximately 255 fire extinguishers annually across multiple types and sizes, including 2.5lb, 5lb, 10lb, and 20lb ABC-type extinguishers, CO2 units, Class K extinguishers, and water-type extinguishers. Required services encompass annual inspections with detailed reporting, pressure testing, parts replacement, recharging, and complete replacement of defective units, with inspections conducted during normal business hours (7:00 a.m. to 4:00 p.m., Monday through Friday) or by mutual agreement. Bidders must hold valid Class A Fire Equipment Dealer's Licenses, demonstrate experience providing substantially similar services in Florida within the last two years with at least one Florida-based reference, maintain adequate loaner inventory for temporary replacements, and operate fully equipped service facilities. All pricing must be all-inclusive with no additional fees accepted, and the contractor must deliver services within seven working days of order receipt, with backorders fulfilled within fifteen working days. Sealed bids must be submitted electronically via the OpenGov eProcurement Portal by 3:00 p.m. on Monday, May 11, 2026, with award anticipated within 120 days of bid opening. The contract award period is one year from the effective date, with options for two additional one-year renewals by mutual written agreement and up to three additional thirty-day unilateral extension periods at the City's discretion. Required insurance includes Commercial General Liability ($1M per occurrence/$2M aggregate), Automobile Liability ($1M combined single limit), and Workers' Compensation with Employer's Liability coverage.

This procurement is designated as a sheltered market exclusively for Small Local Business Enterprises (SLBEs), providing certified SLBE firms with a significant competitive advantage through a 5% bid discount not to exceed $10,000 in total discount value. All proposers must submit comprehensive accessibility documentation with their written responses, including an Accessibility Conformance Report demonstrating conformance to WCAG 2.2 Level AA and Section 508 accessibility requirements. The estimated contract value is $28,000.00, with no subcontracting goals for certified SLBEs established for this project. The procurement is classified as a nonprofessional service contract and represents a traditional solicitation, as the scope did not meet narrowly tailored requirement parameters. Proposers identified as unsuccessful will have their submitted materials returned at their own expense, while successful proposers' materials will be retained and accounted for in resultant orders or returned at the successful proposer's expense if no order materializes. Contractors awarded this contract must comply with the City of Tampa's DMI-30 Payment Form requirements for tracking and reporting payments to subcontractors and must submit Letters of Intent (DMI-40 Forms) for any SLBE subcontractors listed within ten workdays after the notice of intent to award is posted.