26-P-00254-EBO-Determination-Letter-SLBE_.pdf

This is an Equal Business Opportunity (EBO) Determination Letter issued by the City of Tampa Fire Rescue Department for a fire extinguisher maintenance, recharging, and repair services contract. The procurement seeks a qualified contractor to service approximately 255 fire extinguishers annually across multiple types and sizes, including 2.5lb, 5lb, 10lb, and 20lb ABC-type extinguishers, CO2 units, Class K extinguishers, and water-type extinguishers. Required services encompass annual inspections with detailed reporting, pressure testing, parts replacement, recharging, and complete replacement of defective units, with inspections conducted during normal business hours (7:00 a.m. to 4:00 p.m., Monday through Friday) or by mutual agreement. Sealed bids must be submitted electronically via the OpenGov eProcurement Portal by 3:00 p.m. on Monday, May 11, 2026, with award anticipated within 120 days of bid opening. The contract award period is one year from the effective date of April 10, 2026, with options for two additional one-year renewals by mutual written agreement and up to three additional thirty-day unilateral extension periods at the City's discretion.

This procurement is designated as a sheltered market exclusively for Small Local Business Enterprises (SLBEs), with certified SLBE firms receiving a 5% bid discount not to exceed $10,000 in total discount value. The estimated contract value is $28,000.00, with no subcontracting goals for certified SLBEs established for this project. Bidders must hold valid Class A Fire Equipment Dealer's Licenses, demonstrate experience providing substantially similar services in Florida within the last two years with at least one Florida-based reference, maintain adequate loaner inventory for temporary replacements, and operate fully equipped service facilities. All pricing must be all-inclusive with no additional fees accepted, and the contractor must deliver services within seven working days of order receipt, with backorders fulfilled within fifteen working days. Required insurance includes Commercial General Liability ($1M per occurrence/$2M aggregate), Automobile Liability ($1M combined single limit), and Workers' Compensation with Employer's Liability coverage.