Fire Extinguisher Inspection, Maintenance, and Repair (Abilene District)

The Texas Department of Transportation is requesting bids for fire extinguisher inspection, maintenance, and repair services at the Abilene District (Highway District 8) under IFB 601340000066923, with bids due August 25, 2026 at 3:00 PM Central Time, and questions due August 17, 2026. Award will be made to the lowest-priced responsive bidder capable of meeting specified requirements; no set-asides or preferences apply.

The scope covers preventive and corrective maintenance, inspection, testing, repair, recharging, and hydrostatic testing of approximately 822 portable fire extinguishers in sizes 2.5 LB through 20 LB (Types ABC and BC) across 18 service locations within the Abilene District, including Abilene, Albany, Anson, Baird, Big Spring, Colorado City, Gail, Sweetwater, Snyder, Aspermont, Haskell, Jayton, and Roby. Annual inspections must be scheduled with TxDOT representatives at least three business days in advance and performed between 8:00 a.m. and 4:00 p.m., Monday through Thursday, excluding federal and state holidays. All serviced units must be returned to their original location within 48 hours of notification. All work must comply with NFPA 10 standards and ANSI/UL 711, UL 1093, UL 154, and UL 299 specifications. The vendor must hold a current Texas Department of Insurance Fire Extinguisher License Type B and possess a minimum of three years' experience in portable fire extinguisher services within the past five years. A one-year defect-free performance warranty and 12-month material warranty are required.

The estimated total contract value is $20,000 over four years (September 8, 2026 through September 7, 2030), with no renewal options and no minimum quantities guaranteed. Pricing must be submitted on a firm, all-inclusive, fixed-price basis with F.O.B. destination freight prepaid. Annual price adjustments are permitted when correlated to the Consumer Price Index for Urban Wage Earners and Clerical Workers, subject to TxDOT approval. Trip charge reimbursement is available only for service locations more than 25 miles from the vendor's service location. Respondents must register on the Texas Comptroller of Public Accounts' Centralized Master Bidder List and submit bids through the TxDOT Procurement Portal at https://txdot.bonfirehub.com/. Required submissions include pricing schedule, execution of bid, Texas Family Code Schedule, acknowledgment of addenda, vendor qualifications and experience, and vendor personnel qualifications. A post-award meeting may be required within 10 business days after award notification. The tentative award date is September 1, 2026.