ESBD_548338_1786480301842_02. Statement of Work.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 936-34-66923 Dated: August 2026

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PORTABLE FIRE EXTINGUISHER SERVICES — INSPECTION, MAINTENANCE, REPAIR,

RECHARGE, AND HYDROSTATIC TESTING

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this SOW is used in the procurement process by any other entity.

1. SCOPE:

This SOW is for services to provide preventive and corrective maintenance, inspection, testing, and repair of portable fire extinguishers owned by the Texas Department of Transportation (TxDOT) at various TxDOT facilities within the Abilene District (Highway District 8).

2. LOCATION(S):

Are specified on the solicitation. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 30 calendar day(s) written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. ANSI - American National Standards Institute

3.2. Business Day – Any day Monday through Friday, excluding federal holidays and

State of Texas holidays, during which TxDOT administrative offices are open for normal business operations.

3.3. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO

3.4. FEL-B – Type B - Portable Fire Extinguisher License

3.5. NFPA – National Fire Protection Association

3.6. POC – Point-of-Contact

3.7. TxDOT – Texas Department of Transportation

3.8. UL – Underwriters Laboratories

3.9. Vendor – Individual or company that supplies goods, materials, or services

4. APPLICABLE LAWS AND STANDARDS:

The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

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4.1. 28 Tex. Admin. Code § 34.511 - Fire Extinguisher Licenses

4.2. ANSI / UL 711 - Rating and Fire Testing of Fire Extinguishers

4.3. NFPA 1 - Standard for Portable Fire Extinguishers, latest edition

4.4. UL 1093 - Standard for Halogenated Agent Fire Extinguishers

4.5. UL 154 - Carbon-Dioxide Fire Extinguishers

4.6. UL 299 - Dry Chemical Fire Extinguishers

5. HISTORY OR BACKGROUND:

Not Applicable

6. CURRENT ENVIRONMENT:

Not Applicable

7. VENDOR QUALIFICATIONS:

The vendor must be a company or an individual engaged, or whose partners are engaged in the business of providing portable fire extinguisher inspection, maintenance, repair, recharging, and hydrostatic testing services for a minimum of 3 years within the past 5 years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business.

8. VENDOR PERSONNEL QUALIFICATIONS AND RESPONSIBILITIES:

The vendor must provide the following personnel with the listed qualifications:

8.1. Fire extinguisher technician must have a minimum of 2 years experience within the past 4 years in the services identified in the Scope of Work. All work on portable fire extinguishers shall be performed by a Fire Extinguisher Technician who holds a current and unexpired Texas Department of Insurance, State Fire Marshal’s Office Fire Extinguisher License, Type B.

8.2. All personnel who will be driving to and from TxDOT work locations must:

8.2.1. Possess a valid driver license acceptable in the state of Texas.

8.2.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

8.2.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

9. SERVICE REQUIREMENTS:

The vendor must:

9.1. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times.

9.2. Provide a primary POC.

TxDOT 936-34-66923 Dated: August 2026

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9.3. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance.

9.4. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

9.5. Make arrangements with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

9.6. Only park in locations assigned by the designated TxDOT representative.

9.7. Do not use restrooms for washing tools and equipment.

9.8. Ensure at least one vendor personnel is fluent in English with the ability to receive, give, and understand written and oral instructions.

9.9. Ensure personnel are not excessively loud.

9.10. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

9.11. Begin work within 10 business days after the issuance of written authorization from the authorized TxDOT representative.

9.12. Annual Inspection:

Annually inspect, maintain, and recharge each portable fire extinguisher at all building locations identified in Attachment A — Locations and Estimate Quantities, at a time designated by TxDOT.

Verify each portable fire extinguisher is fully charged, properly installed, and operable.

Notify the designated TxDOT representative of any extinguisher requiring hydrostatic testing and must perform hydrostatic testing as required by NFPA 10, Table 5A (latest edition).

Perform a six-year inspection for the following dry chemical portable fire extinguisher sizes: 2.5 lb., 5.0 lb., 10.0 lb., 20.0 lb.

Ensure pressure gauges indicate readings within the operable range.

Ensure nozzles, discharge valves, and hoses are unobstructed and that lock pins and dated tamper seals are in place.

Recharge dry chemical portable fire extinguishers if the gross weight is less than the manufacturer’s recommended weight.

Identify any Halon-type portable fire extinguishers that require recharge. Halon extinguishers may only be refilled upon request and authorization by TxDOT.

TxDOT may elect to replace Halon units rather than refill them.

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9.13. Annual Maintenance and Repair:

Perform maintenance of portable fire extinguishers in accordance with the manufacturer’s published service procedures and must use only refill extinguishing agents listed on the extinguisher label or recommended by the manufacturer.

Notify the designated TxDOT representative when any extinguisher has been used or requires replacement.

Perform repairs only when the cost of repairs does not exceed fifty percent (50%) of the current manufacturer’s list price for the same type of portable fire extinguisher with identical capacity.

Furnish all repair and replacement parts including, but not limited to, lock pins, nozzles, valves, seals, O-rings, nitrogen cylinders, extinguishing agents, hoses, and adapters. All parts must meet the manufacturer’s published requirements.

Replace instruction labels as necessary to ensure labels remain present and legible.

Complete all repairs at the Contractor’s facility unless TxDOT provides written authorization for on-site repair.

9.14. Annual Recharge:

Recharge extinguishers in accordance with manufacturer-authorized procedures when dry chemical extinguishers are recharged.

The recharge process must include, at a minimum:

Completely discharging the extinguishing agent

Removing the valve assembly

Replacing or lubricating the O-ring

Cleaning threads and sealing surfaces

Emptying the container and refilling with the proper free-flowing extinguishing agent

Pressurizing the extinguisher to manufacturer specifications

Sealing and locking the extinguisher

Marking the recharge date on the inspection tag

Testing must comply with ANSI/UL 711, UL 299, and NFPA 10.

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The Contractor must replace expellant cartridges when required on wheeled dry chemical extinguishers.

9.15. Inspection and Maintenance Tags

Attach a Texas State Fire Marshal approved tag when replacing inspection tags.

Tags must include vendor name, vendor address, vendor telephone number, and month and year maintenance was performed.

Tags must identify the technician performing the service, indicate whether recharging was performed, and show the date the service was completed in accordance with NFPA 10.

Inspection tags must be all-weather type.

9.16. Scheduling:

Annual inspections must be performed according to preventive maintenance schedules established by TxDOT.

Each site inspection must be scheduled with the designated TxDOT representative at least three (3) business days in advance.

Inspections, pick-ups, and returns must occur between 8:00 a.m. and 4:00 p.m., Monday through Thursday, excluding federal and State of Texas holidays.

Units must be serviced and returned to their original location within 48 hours of notification.

10. MATERIALS OR PARTS PRICING:

If listed as a line item on the solicitation, vendor must provide all parts necessary to complete the work as allowed under the service requirements. Vendor must provide a cost estimate to the designated TxDOT representative prior to purchasing parts. Parts will be paid at actual cost plus the percentage mark-up listed on the Pricing Schedule as approved by the designated TxDOT representative.

11. MISCELLANEOUS EQUIPMENT:

Not Applicable

12. VENDOR DELIVERABLES:

Not Applicable

13. PROJECT SCHEDULE:

Not Applicable

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14. WARRANTY REQUIREMENTS:

14.1. PERFORMANCE WARRANTY: Work performed under the contract must meet all applicable standards and codes. The vendor must guarantee all work included in the contract against any defects in workmanship and satisfactorily correct, at no cost to TxDOT, any such defect that may become apparent within a period of one year after completion of work. The warranty period shall commence upon date of acceptance by TxDOT.

14.2. MATERIAL WARRANTY: Materials provided under the contract must be in current production, as offered to commercial trade, and be of quality material.

Used, shopworn, demonstrator, prototype, reconditioned, or discontinued materials are not acceptable. Materials must be warranted against material defects and defects in workmanship for a period of not less than 12 months and cover 100% parts and labor. The warranty period shall commence upon date of acceptance by TxDOT. If the manufacturer’s standard warranty period exceeds 12 months, then the standard warranty period shall be in effect. The vendor shall be ultimately responsible for the warranty. The vendor must provide the designated TxDOT representative with all manufacturers’ warranty documents upon completion of service prior to leaving the job site.

15. VENDOR PERFORMANCE:

Vendor performance will be monitored on a regular basis by TxDOT.

15.1. An unsatisfactory performance determination includes, but is not limited to:

15.1.1. Failure to perform inspection, maintenance, recharge, repair, or hydrostatic testing of portable fire extinguishers in accordance with the requirements of the Statement of Work, NFPA 10 standards, or manufacturer specifications.

15.1.2. Failure to perform scheduled inspections, pick-ups, repairs, or return of portable fire extinguishers within the required timeframes established by TxDOT.

15.1.3. Failure to provide accurate service reports, inspection tags, or required documentation verifying the inspection, maintenance, repair, recharge, or testing of portable fire extinguishers.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

15.2. An exceptional performance determination includes, but is not limited to:

15.2.1. Completes inspections, maintenance, repairs, and related services ahead of scheduled timeframes while maintaining full compliance with the Statement of Work, NFPA standards, and manufacturer specifications.

15.2.2. Proactively identifies potential safety issues, non-compliant equipment, or needed replacements and promptly communicates recommendations and solutions to the designated TxDOT representative.

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15.2.3. Provides accurate, complete, and timely service reports and documentation, demonstrates professional conduct, and maintains a high standard of workmanship during all service activities.

16. CONTRACT REMEDIES:

Not Applicable

17. PERSONNEL CONTINUITY AND REPLACEMENT:

Not Applicable

18. QUALITY ASSURANCE PLAN:

Not Applicable

19. BUSINESS CONTINUITY AND DISASTER RECOVERY PLAN:

Not Applicable

20. TRAVEL:

Not Applicable

21. MOBILIZATION:

Not Applicable

22. TRIP CHARGE:

TxDOT will pay a lump sum flat rate for round trip transportation of personnel and equipment from vendor’s service location to TxDOT location for service. If there is need to visit two TxDOT sites in a single trip, only one fee will be applicable to the furthest location, not the intermediate service location. TxDOT will not pay a trip charge for locations within 25 miles of the vendor’s service location. TxDOT will not pay the hourly rate of the personnel traveling in addition to the trip charge. Hourly rates only apply when actual work is being performed.

23. ADDITIONAL INVOICING INSTRUCTIONS:

Not Applicable

24. TxDOT RESPONSIBILITIES:

TxDOT will:

24.1. Provide a contract manager.

24.2. Provide a POC.

24.3. Monitor vendor performance.

25. TRANSITION OF TxDOT PROPERTY:

Not Applicable

26. CONTRACT ADMINISTRATION:

Administration of the contract is a joint responsibility of the TxDOT contract manager and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

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26.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing staff.

26.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and POC between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management responsibilities include, but are not limited to:

26.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

26.2.2. Managing the financial aspects of the contract including approval of payments.

26.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

26.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

26.2.5. Other areas as identified by the State of Texas Procurement and Contract

Management Guide version 4.0.

Attachment A Locations and Estimate Quantities

STATEMENT OF WORK TXDOT

TXDOT 936-34-66923

Date: August 2026

Service Location Address 2.5 lb 5 lb 10 lb 20 lb Total Abilene District Office Operations 4250 N. Clack, Abilene, TX 79601 3 5 12 4 24 TP&D 4250 N. Clack, Abilene, TX 79601 2 5 0 1 8 Construction 4250 N. Clack, Abilene, TX 79601 6 0 0 4 10 Maintenance 4250 N. Clack, Abilene, TX 79601 5 1 3 3 12 Warehouse 4250 N. Clack, Abilene, TX 79601 1 2 0 4 7 Special Jobs 4250 N. Clack, Abilene, TX 79601 6 18 8 6 38 Safety Office 4250 N. Clack, Abilene, TX 79601 5 1 0 1 7 Abilene Area Office 1350 N. Arnold Blvd, Abilene, TX 79603 14 2 0 0 16 Taylor County Maintenance Office 1350 N. Arnold Blvd, Abilene, TX 79603 13 53 7 23 96 Shackelford County Maintenance Office 1200 Gregg, Albany, TX 76430 8 8 10 16 42 Jones County Maintenance Office 2011 US HWY 180 W, Anson, TX 79501 0 32 1 15 48 Callahan County Maintenance Office 132 US HWY 283 N, Baird, TX 79504 17 14 6 8 45 Big Spring Area Office 1301 N State HWY 350, Big Spring, TX 79720 10 0 0 0 10 Howard County Maintenance Office 1301 N State HWY 350, Big Spring, TX 79720 20 30 35 12 97 Mitchell County Maintenance Office 3223 N State HWY 208, Colorado City, TX 79512 6 27 0 8 41 Borden County Maintenance Office 400 E Wasson Ave, Gail, TX 79738 6 15 14 4 39 Nolan County Maintenance Office 7526 N IH 20, Sweetwater, TX 79556 4 20 5 8 37 Snyder Area Office 111 N Kings HWY, Snyder, TX 79549 0 0 11 1 12 Scurry County Maintenance Office 111 N Kings HWY, Snyder, TX 79549 2 29 5 22 58 Stonewall County Maintenance Office 8360 US HWY 380 W, Aspermont, TX 79502 10 14 6 21 51 Haskell County Maintenance Office 209 US HWY 380 W, Haskell, TX 79521 9 17 3 19 48 Kent County Maintenance Office 572 South Main Street, Jayton, TX 79528 13 13 10 5 41 Fisher County Maintenance Office 299 US 180 West, Roby, TX 79543 2 15 6 12 35

GRAND TOTAL 162 321 142 197 822

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