Fire Department Medical Supplies

The City of Madison Fire Department issued a Request for Bids (RFB 8661-0-2017-MR) seeking a qualified vendor to provide comprehensive medical supplies for emergency medical services. The procurement encompasses 263 line items including airway management equipment, intravenous administration supplies, monitoring devices, personal protective equipment, wound care materials, and various medical consumables. Bidders were required to provide fixed pricing for commonly used items and offer a universal discount percentage for additional purchases. Evaluation criteria included delivery timeframes, with vendors expected to guarantee delivery windows ranging from 48 hours to next business day for emergency items. The bid solicitation was posted on October 4, 2017, with questions due by October 11, 2017, and answers posted by October 18, 2017. The final bid submission deadline was October 25, 2017, at 2:00 PM CST, with a contract term from January 1, 2018, through December 31, 2018, and potential renewal for up to two additional annual terms.

The procurement did not specify specific set-aside designations, but did include a local vendor preference providing a one percent scoring advantage for registered local suppliers. Contractors employing 15 or more employees with annual business exceeding $25,000 must comply with the City's Affirmative Action Ordinance. Incumbent vendors included Boundtree for general medical supplies and Zoll for defibrillator supplies. The City required vendors to provide an online ordering system compatible with the Fire Department's existing Operative IQ inventory software and accommodate eight licenses for inventory and asset management. The estimated total contract value ranged from $130,000 to $215,000, with the City reserving the right to award to multiple vendors and split awards between general medical supplies and defibrillator supplies. Pricing was to remain fixed during each contract year, with potential price adjustments considered only during renewal negotiations, subject to the City's discretion.