Fire Department Janitorial Supplies

Seminole County is seeking proposals for a term contract to supply janitorial supplies, cleaning detergents, and health and paper products to its Fire Department facilities. The procurement is structured as a competitive sealed solicitation for a single vendor contract, with the primary objective of establishing a reliable supply chain for essential cleaning and maintenance products. Vendors will be required to provide products on an "as-needed" basis throughout the contract period, which is initially set for three years with potential two one-year renewals, creating a possible total contract duration of five years. The contract is anticipated to commence on February 6, 2026, with award determination based on lowest cost and best value criteria as evaluated by Seminole County. Key evaluation factors will include pricing, product quality, and vendor capabilities. The proposal submission deadline is November 19, 2025, with an expected contract award and implementation in early 2026. Prospective vendors must demonstrate the ability to consistently supply a comprehensive range of janitorial and cleaning products to meet the Fire Department's operational requirements.

While no specific set-aside designations are explicitly mentioned, vendors must meet comprehensive qualification requirements, including maintaining specific insurance coverage levels: $1,000,000 in Workers' Compensation & Employers' Liability, $1,000,000 per occurrence and $2,000,000 aggregate in Commercial General Liability, and $1,000,000 combined single limit for Business Automobile Liability. Contractors must also comply with federal regulations, including FEMA requirements, E-Verify system registration, and anti-human trafficking attestation. The contract includes provisions for federal compliance, particularly relevant for potential disaster response scenarios. Vendors must be authorized to conduct business in Florida and maintain appropriate financial ratings. Although no specific contract value is disclosed, the multi-year nature of the contract and the ongoing supply needs of the Fire Department suggest a potentially significant procurement opportunity. Funding for the contract will be contingent on the availability of county appropriations, with purchases to be made through individual purchase orders issued by Seminole County.