Fire Assesment Consulting & Related Services

The City of Oviedo, Florida is requesting proposals for fire assessment consulting and related services, with proposals due October 27, 2026 at 2:00 p.m. Eastern Standard Time. Written questions are due October 16, 2026.

Qualified firms must hold registration and licensing to do business in Florida and demonstrate a minimum of five years of experience in fire assessment consulting. The scope requires delivery of a comprehensive fire rescue assessment report to City Council that complies with all federal, state, and local requirements. Key deliverables include evaluation of the City's current fire service documents and data, determination of total fire rescue assessment revenue requirements for full cost recovery, updated fire rescue incident data and rates, pro forma schedules with various cost recovery scenarios, annual assessment supplements, compliance analysis against applicable case law and statutory requirements, ordinance development and adoption assistance, and presentation of findings to City Council. The selected firm must also conduct a kick-off meeting and exit conference with City staff and present the final report at a scheduled public meeting.

The initial contract term is three years with two possible one-year renewal options for a maximum cumulative term of five years. Pricing is evaluated for a maximum of 15 points out of 100 total evaluation points; proposers must submit a detailed cost breakdown and may be required to provide billable hourly rates with certified labor multipliers including direct and indirect costs and overhead.

Evaluation criteria allocate points across introduction and required documents (10 points), experience and qualifications (35 points), project approach (25 points), references (15 points), and price (15 points). The selected firm must execute the City's standard continuing consultant agreement and provide comprehensive insurance coverage (Workers' Compensation, Commercial General Liability, Automobile Liability, and Professional Liability) with minimum limits of $1,000,000 each. E-Verify employment eligibility compliance is mandatory. The City anticipates completing a short list by November 10, 2026, with staff recommendation and City Council award anticipated in December 2026.