RFP_2637_Addendum_1.pdf

This is Addendum No. 1 to RFP 26-37 issued by the City of Oviedo, Florida for Fire Assessment Consulting & Related Services. The addendum, dated October 8, 2026, provides clarifications to the original RFP issued September 27, 2026, in response to questions submitted by interested proposers. The original proposal deadline is October 27, 2026 at 2:00 p.m. Eastern Standard Time, with written questions due by October 16, 2026. The selected firm will deliver a comprehensive fire rescue assessment report to City Council that evaluates current fire service documents and data, determines total fire rescue assessment revenue requirements for full cost recovery, develops pro forma schedules with various cost recovery scenarios, performs compliance analysis against applicable case law and statutory requirements, and assists in ordinance development. The contract term is three years with two possible one-year renewal options for a maximum cumulative term of five years. A kick-off meeting and exit conference with City staff, as well as presentation of findings to City Council at a scheduled public meeting, are required deliverables.

The addendum addresses four key procedural clarifications: references from sections 2 and 4 may overlap and do not need to be distinct; resumes should be placed in the appropriate RFP sections rather than as a separate appendix; proposers should include a table of contents after the title page and introductory letter; and a project schedule must be included with the proposed approach. Proposers must acknowledge receipt of this addendum on page 29 of the original RFP packet to avoid disqualification. All other terms of RFP 26-37 remain unchanged, including the evaluation criteria allocating 10 points for introduction and required documents, 35 points for experience and qualifications, 25 points for project approach, 15 points for references, and 15 points for price, with pricing evaluated for a maximum of 15 points out of 100 total evaluation points.