Fire and Intrusion Alarm System RFP

Monroe Public School District (MPS) in Monroe, Michigan, is issuing a Request for Bid (RFB) for the replacement of fire and intrusion alarm systems across 19 district buildings. The procurement seeks vendors to supply and install wired and wireless alarm systems with integration into the existing Monitor Cast Security access control platform, along with 24/7 monitoring services and optional ancillary sensors for boiler temperature, water detection, chiller/cooler monitoring, and server room temperature. Deliverables must include detailed itemized costs covering all labor, materials, cabling, equipment removal, permits, licenses, inspections, and testing, with vendors encouraged to submit options for both equipment purchase and lease arrangements. The district specifically seeks DMP XR150 Network systems or comparable alternatives with dual-SIM cellular communicators, network/LAN connectivity, and backup battery systems providing 12 hours of runtime. Installation must be completed before August 31, 2026, without interfering with summer school operations at specified facilities. The evaluation criteria are weighted as follows: cost (40 points), features and integration (30 points), vendor capability and references (10 points), site visit and design (10 points), and implementation timeline (10 points). Critical deadlines include a mandatory pre-bid meeting and site walkthrough on May 19, 2026, a question deadline of May 22, 2026, and sealed bid submission by 5:00 p.m. on May 26, 2026, with public bid opening at 2:00 p.m. the same day.

All contractors and subcontractors must comply with Michigan's Prevailing Wage Act (MCL 408.1101 et seq.) and submit state project registration and certified payroll records. Bidders must provide a minimum of two references for similar projects and submit certifications regarding Iran Economic Sanctions Act compliance and disclosure of any familial relationships with school board members. The minimum warranty requirement is one year covering labor, materials, firmware, and software updates, with vendors required to provide basic training and troubleshooting support for MPS technology staff. The project encompasses approximately 214 door sensors and multiple bay doors across 19 buildings requiring protection, with the system designed to integrate seamlessly with the district's existing Monitor Cast Security infrastructure. No specific budget range or award value is disclosed in the RFB, and no incumbent vendor or current contractor is identified. Bids remain binding for 90 days from the opening date, with final contract award pending approval from the MPS Board of Education.