Fire Alarm Test-Rep-Maint Z0101 Spfld

The State of Illinois, specifically the Central Management Services (CMS), is seeking a vendor to provide comprehensive Fire Alarm Testing, Repair, and Maintenance services for the Z0101 facility located at 2200 S. Dirksen Parkway in Springfield, Illinois. The procurement involves a seven-year contract with a maximum term of ten years, focusing on maintaining the Notifier NFW-100X fire alarm control panel and Fike Clean Agent Extinguishing systems. Key deliverables include annual inspections, testing of peripheral devices, cleaning of smoke detectors, sensitivity testing, and emergency and routine service response within specified timeframes. Bidders must submit electronic proposals through BidBuy by May 28, 2025, with a non-mandatory site walk-through scheduled for May 21st at 10:00 am. The State will award the contract to the lowest-priced responsive and responsible bidder, with proposals required to remain firm for 180 days from the opening date. Vendors must comply with prevailing wage requirements, provide comprehensive insurance coverage, and maintain detailed documentation of all services performed.

The solicitation appears to have no specific Business Enterprise Program (BEP) goal, with a 0% designation, which means there are no particular set-aside requirements for disadvantaged enterprises. Vendors must complete comprehensive disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure, demonstrating compliance with state regulations and certifying they are not barred from state contracts. The contract includes a material cost line item with an estimated value of $30,000, which will be used for parts replacement beyond minor components under $10. Parts exceeding this threshold will be billed at the vendor's cost. The total contract value will be determined through the BidBuy Purchase Order, with pricing subject to state appropriations. Subcontractors are permitted with specific disclosure requirements, and vendors must be prepared to provide background checks and maintain professional standards. The State reserves the right to terminate the contract for convenience with 30 days' notice, offering flexibility in contract management.