Fire Alarm and Fire Protection Systems Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) has issued Agency Request for Quote (ARFQ) 0608 DCR2600000084 to establish an open-ended master agreement contract for comprehensive fire alarm and fire protection system services at the Northern Regional Correctional Facility and Jail (NRCF&J) in Moundsville, Marshall County, West Virginia. The procurement seeks qualified vendors to provide inspections, testing, repairs, replacement parts, and installation of new devices and equipment for fire alarm systems, fire sprinkler systems, kitchen fixed fire suppression systems, fire doors, and backflow preventer devices. Required services include annual fire alarm system inspections and testing with battery replacement; quarterly inspections and testing of fire sprinkler systems, fire hydrants, fire pumps, and standpipe systems; semi-annual kitchen hood and suppression system testing and fire extinguisher servicing; annual fire door inspections (estimated at 10 doors); and annual backflow preventer device inspections and testing (estimated at 5 devices). The contractor must provide hourly labor rates for repairs categorized by regular time, overtime, holiday time, and emergency response work, along with a parts markup percentage for an estimated $2,000 in annual parts costs. Contractor technicians are required to have a minimum of five years' experience, be factory-trained, and possess proper West Virginia fire marshal licensing; vendors must also demonstrate programming capability for multiple fire alarm system types including Simplex/Grinnell, Fire-Lite Alarms, Edwards Systems, Honeywell, Johnson Controls, and Potter systems. The solicitation deadline for vendor questions is January 28, 2026, at 2:00 PM EST, with bids due by February 6, 2026, at 10:30 AM EST, and public opening scheduled for 11:00 AM EST on the same date at the Division of Administrative Services in Charleston. No pre-bid meeting is mandatory, and evaluation criteria include technical qualifications, pricing competitiveness, and compliance with all bonding and insurance requirements.

The solicitation documentation does not specify set-aside designations or restrictions limiting response to particular organization types, though all interested vendors must obtain a West Virginia Contractors License prior to award. The contract structure includes a mandatory bid bond equal to five percent of the total facility bid amount, with performance and labor/material bonds of 100 percent of the contract amount required prior to award. Contractors must maintain Commercial General Liability and Automobile Liability insurance of $1,000,000 per occurrence and comply with 24/7/365 emergency response requirements with arrival within 24 hours of notification. The solicitation prohibits subcontracting of fire alarm, sprinkler, suppression, and safety equipment services, though proprietary work and backflow preventer repairs may be subcontracted on a pass-through cost basis without markup. No incumbent vendors or current contractors are identified in the solicitation documents. The total contract value shall not exceed $500,000 across the initial one-year term, four potential successive one-year renewals, delivery orders, and change orders, with the exact award amount to be determined based on competitive bids submitted on the provided pricing exhibit form.