Fire Alarm and Fire Protection Systems Contract

The West Virginia Division of Corrections and Rehabilitation is issuing an Agency Request for Quote (ARFQ 0608 DCR2600000083) for an open-ended master agreement contract to provide comprehensive fire alarm and fire protection systems services at the Western Regional Jail and Correctional Facility in Barboursville, Cabell County. The procurement seeks qualified vendors to perform inspections, testing, repairs, replacement parts procurement, and installation of new devices and equipment for fire alarm systems, fire sprinkler systems, fire suppression systems, fire doors, and backflow preventer devices. Specific deliverables include annual fire alarm system inspections and testing, quarterly and annual fire protection system inspections compliant with NFPA standards, semi-annual kitchen fire suppression system inspections, annual fire door inspections utilizing a 13-point NFPA test protocol, and annual backflow preventer device inspections and testing. Qualified vendors must possess a minimum of five years of experience in fire alarm and fire protection system work, maintain current state fire marshal's licenses for all technicians, provide factory training certification, and demonstrate 24/7/365 emergency telephone service capability. Pricing submissions are due February 6, 2026 at 10:30 AM EST, with the public bid opening scheduled for 11:00 AM EST the same day in Charleston, WV; vendor inquiries must be submitted by January 28, 2026 at 2:00 PM EST to Philip K Farley at (304) 549-1050 or philip.k.farley@wv.gov. The contract structure requires vendors to submit annual unit pricing for fire alarm inspections, quarterly pricing for fire protection inspections, semi-annual pricing for kitchen suppression system inspections, hourly labor rates for regular time, overtime, holiday, and emergency response work, a percentage markup on parts (estimated at $2,000 annually), and per-unit pricing for fire door and backflow preventer inspections, with an estimated annual labor commitment of 40 hours and a mandatory five percent bid bond.

The solicitation does not specify set-aside designations or restrictions on organization types eligible to respond; however, contractors are prohibited from subcontracting any fire alarm, fire sprinkler, or fire suppression work and must comply with all Division of Corrections and Rehabilitation facility security requirements, including background checks for all on-site employees. Vendors must also demonstrate programming capability for multiple fire alarm system types including Simplex/Grinnell, Fire-Lite Alarms, Edwards Systems, Honeywell, Johnson Controls, and Potter systems. No incumbent vendor or current contractor information is provided in the solicitation documents. The contract will be awarded to the lowest responsible bidder meeting all specifications, with an initial term of one year and potential for four successive one-year renewals subject to mutual written consent. The total contract value is capped at $500,000 across all years and renewals, with the lowest responsive and responsible bidder determined through competitive evaluation of submitted pricing and qualifications.