Fine Arts- Clinicians/Technicians and Accompanist

The Katy Independent School District's Purchasing Department is soliciting proposals for qualified Clinicians/Technicians and Accompanists to provide comprehensive Fine Arts services and production design support across all district programs. The procurement encompasses multiple fine arts disciplines including Mariachi, Band, Choir, Orchestra, Art, Theater, Cheer, Dance, Elementary Music, Color Guard, Percussion, Marching Band, and other fine arts programs as determined by the district. Clinicians will provide expert instruction and guidance to students and educators; accompanists will supply musical accompaniment for rehearsals, performances, and competitions; and technicians will provide technical support including equipment setup, sound systems, lighting coordination, and event planning. Vendors must submit pricing for their respective content areas using the provided Bid Table in the Katy ISD Bonfire System, with incomplete bids lacking pricing for any offered content area deemed ineligible for evaluation. All proposal submissions must be made online through the Bonfire System no later than Tuesday, March 31, 2026, at 2:00 p.m. CST, with a question deadline of Friday, March 6, 2026, at 2:00 p.m. CST. The contract term extends from the date of award through June 1, 2027, including an initial term and three optional one-year renewal periods. Evaluation will be conducted using a point-based system weighted as follows: purchase price (25 points), vendor reputation (20 points), quality of goods or services (20 points), extent to which services meet district needs (10 points), vendor's past relationship with the district or similar-sized entities (10 points), long-term cost (5 points), and extent of agreement with solicitation terms and conditions (10 points).

Vendors previously awarded contracts under the original RFP numbers 2227YS, 2227YS-A through 2227YS-E are exempt from resubmitting to this RFP. Current or former Katy ISD employees who will continue employment with the district during the contract period must provide a W-9 form with a vendor Employer Identification Number (EIN) rather than using their personal Social Security Number. All vendors must complete extensive compliance documentation including Vendor Certifications (Form 1295), Conflict of Interest Questionnaires, Criminal History Requirements certifications, and certifications regarding Israel boycott compliance and terrorist organization verification in accordance with Texas statutes. Insurance requirements vary based on contract type and scope, with individual presenters and certain small projects requiring no insurance while company consultants and larger projects require general liability coverage up to $1,000,000 and workers' compensation insurance. The RFP does not specify an overall budget range or maximum award value; rather, purchase orders will be issued on an as-needed basis following contract award and Board of Trustees approval, with firm pricing required for the initial contract term and any subsequent price changes requiring written notice to the Director of Purchasing at least thirty days prior to the effective date. Payment will be made upon receipt and acceptance of services in accordance with the Texas Prompt Payment Act, with vendors required to pay subcontractors within ten days of receiving district payment.