Fine Arts- Clinicians/Technicians and Accompanist

Katy Independent School District (Katy ISD) is soliciting proposals through RFP #2227YS-E for Fine Arts Clinicians/Technicians and Accompanists to provide professional services across multiple fine arts programs. The procurement seeks qualified professionals to support students and provide production design services in areas including mariachi, band, choir, orchestra, art, theater, cheer, dance, elementary music, color guard, percussion, and marching show programs. Vendors must submit detailed pricing using the district's Bonfire-RFP contract management system, with all travel expenses included in proposed total pricing. The contract term runs from the award date through June 1, 2024, with potential for three optional renewals, ultimately expiring on June 1, 2027. The evaluation will utilize a 100-point scoring system, with points allocated as follows: purchase price (25 points), vendor reputation (20 points), service quality (20 points), alignment with district needs (10 points), past relationships (10 points), and compliance with solicitation terms (10 points). The proposal submission deadline is Monday, September 8th, 2025 at 2:00 p.m. CST.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors who were previously awarded under related RFP numbers 2227YS through 2227YS-D are not required to resubmit. While no specific budget range is explicitly stated, the district intends to establish contracts with multiple vendors to create a comprehensive list of qualified professionals. Vendors must complete all required documentation, including the Form 1295 Certificate of Interested Parties, W-9, and various compliance certifications. Current Katy ISD employees who wish to bid must provide a W-9 with a vendor EIN and cannot use their personal social security number. The district reserves the right to award multiple contracts and will make selections based on best value, with potential interviews or demonstrations for shortlisted vendors. Background screening will be handled by individual campuses interested in working with specific vendors, and the district emphasizes that selection of vendors is solely at the discretion of the Fine Arts Department and individual campuses.