Filters, Filter Services, and Filter disposal

The State of West Virginia Division of Veterans Affairs, through the WV Veterans Nursing Facility in Clarksburg, has issued an Agency Request for Quote (ARFQ) solicitation for filters, filter services, and filter disposal. The procurement encompasses seven line items with specific filter dimensions and quantities: 96 units of 20" x 68" x 1" disposable filters, 48 units of 24" x 61" x 1" disposable filters, 24 units of 20" x 60" x 1" disposable filters, 20 units of 24" x 24" x 12" metal filters, 10 units of 20" x 24" x 12" metal filters, and 24 units each of 20" x 20" x 12" and 20" x 24" x 12" metal filters. All filter deliveries are mandatory, and metal filters must include installation and disposal services as integral components of the contract. Vendors must submit unit pricing for each line item on a per-unit basis, with all offers subject to the terms and conditions contained in the solicitation and attached specifications. The technical question deadline was March 11, 2026, and sealed bids must be submitted to the WV Veterans Nursing Facility at 1 Freedoms Way, Clarksburg, West Virginia 26301, with a closing date of March 19, 2026, at 1:30 p.m. The primary point of contact for inquiries is Michael A. Clevenger, reachable at 304-626-1600 or michael.a.clevenger@wv.gov. An Addendum 1 Q&A document has been issued providing binding clarifications to bidder inquiries, which vendors must acknowledge receipt of and incorporate into their bid submissions.

The solicitation documentation does not specify set-aside designations, restrictions on the types of organizations eligible to respond, or preferences for disadvantaged enterprises, suggesting the procurement is open to all qualified vendors capable of meeting technical specifications and delivery requirements. No incumbent vendor information or current contractor details are identified in the available solicitation materials. The documentation does not disclose specific contract award values or budget ranges, nor does it detail contract term length, renewal options, or funding source allocations. Vendors are required to demonstrate capability to meet the specified technical filter specifications, quality standards, and delivery schedules as outlined in the attached technical specifications referenced within the solicitation documents. The procurement is designated as an Agency Master Agreement procurement, and all interested vendors should carefully review the solicitation requirements, the Addendum 1 Q&A document, and any referenced specifications to ensure full compliance with submission requirements.