Filters, Filter Services, and Filter disposal

The State of West Virginia Division of Veterans Affairs, operating through the WV Veterans Nursing Facility located in Clarksburg, Hampshire County, has issued an Agency Request for Quote (ARFQ) for filters, filter services, and filter disposal. The procurement encompasses seven line items requiring various filter types and sizes: 96 units of 20" x 68" x 1" filters, 48 units of 24" x 61" x 1" filters, 24 units of 20" x 60" x 1" filters, and four line items of metal filters in various dimensions (20" x 24" x 12", 20" x 20" x 12", and 24" x 24" x 12"), totaling 20 to 24 units per metal filter type. All filter items require mandatory delivery, while metal filters additionally require installation and disposal services. Vendors must provide unit pricing and total pricing for each line item in their proposals. The technical question deadline is March 11, 2026, with proposals due by March 19, 2026, at 1:30 p.m. Inquiries should be directed to Michael A Clevenger at 304-626-1600 or michael.a.clevenger@wv.gov. Evaluation will be based on vendors' ability to meet the specifications outlined in the solicitation, including delivery capabilities and, for metal filters, installation and disposal services.

The solicitation document does not specify any set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted bidder categories. No incumbent vendor or current contractor information has been identified in the available documentation. Similarly, no specific budget range or award value has been disclosed in the contract opportunity materials. Vendors responding to this procurement must comply with West Virginia procurement regulations and the terms and conditions contained within the solicitation. The amended nature of some of the attached ARFQ documents suggests modifications may have been made to original specifications or requirements. All quotations must demonstrate compliance with applicable state procurement policies and the facility's operational requirements for equipment maintenance and filter supply services.