FHPS Door Access Control System RFP

Forest Hills Public Schools (FHPS) in Michigan has issued a comprehensive Request for Proposal (RFP) for a district-wide Door Access Control (DAC) System to be implemented across 24 facilities, including schools, administrative buildings, and community centers. The project requires a turnkey solution involving new door access control components, installation, integration services, training, and a five-year warranty. Specific deliverables include installing 271 card readers, 26 event card readers, 29 keypad card readers, 46 intercom stations, 490 door contact sensors, and associated hardware across multiple locations. The system must integrate with existing Avigilon video surveillance, Carehawk public address systems, and Active Directory, supporting a minimum of 10,000 active card users with capabilities for mobile administration, lockdown procedures, and visitor management. Key evaluation criteria will likely include system compatibility, integration capabilities, pricing, and technical specifications. The RFP timeline includes a mandatory pre-proposal vendors' conference on June 24, 2025, with proposal responses due by July 15, 2025, and an anticipated contract award in August 2025. Implementation is scheduled to occur in phases, with most buildings to be completed by the end of 2026 and specific locations like Central High School and the New Aquatic Center to be finished by the end of 2027.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The proposed system will integrate with existing infrastructure, including Avigilon video management systems, Carehawk public address systems, and the district's Active Directory. The contract requires perpetual licensing with no recurring fees and mandates comprehensive warranties covering all parts, labor, and materials. Vendors must provide detailed pricing, including unit costs for hardware, cabling, installation, and optional services like visitor management and card printing. While specific budget ranges are not explicitly stated, the comprehensive nature of the project suggests a significant investment, with potential funding sources including the Universal Service Fund (USF). The RFP emphasizes the need for high-quality equipment from reputable manufacturers and requires vendors to demonstrate sophisticated technical capabilities, including next-business-day on-site hardware replacement for critical components and return-to-depot service for non-critical systems. Vendors must also provide comprehensive documentation, system design configurations, and training for administrators and end-users at no additional cost.