Fence Installation, Replacement & Repair Svcs RFP 18. 2425R

Chippewa Valley Schools in Clinton Township, Michigan is seeking fence installation, replacement, and repair services through Invitation to Bid (ITB) 18.2425R. The procurement covers comprehensive fencing services for multiple district facilities, including one preschool, 12 elementary schools, 4 middle schools, 2 high schools, 2 ninth grade centers, one alternative school, one International Academy, and administrative buildings. Bidders must provide hourly labor rates for supervisor/installer and installer's helper positions, along with materials pricing at a percentage markup from manufacturer's published price lists. Qualified vendors must have been regularly engaged in the fencing business for at least three years and possess specific insurance requirements, including $1 million in commercial general liability and automotive liability coverage. The bid is due on March 5, 2025, at 2:00 p.m., with bid documents available through the district's vendor portal starting February 19, 2025. Questions from potential bidders are accepted until February 26, 2025, and the contract period is set for July 1, 2025, through June 30, 2026, with four optional one-year renewal periods available upon mutual agreement.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, and the documents do not indicate incumbent vendors or existing infrastructure constraints. Bidders must submit one original and one copy of all required documentation, including bid forms and affidavits, in sealed envelopes. Specific documentation requirements include Iran Linked Business disclosure and a sworn/notarized affidavit related to School Safety Initiative Legislation. The school district reserves the right to split awards among multiple bidders and may accept or reject any or all bids. While no specific budget range is explicitly stated, the comprehensive nature of the services suggests a potentially significant contract value covering multiple district facilities. Bid pricing must remain firm for 90 days from the bid opening date and throughout the one-year contract term, with the district being tax-exempt and able to provide a tax exemption certificate upon request. The technical point of contact is Jeff Atkins, Director of Auxiliary Services, and the contract administrator is Lillian Grayson, Purchasing Coordinator.