Fan head with adjustable pedestal mount

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) on May 12, 2021, for the purchase and delivery of fan heads with adjustable pedestal mounts under a term contract re-quote. The procurement seeks 25 fan head units and 25 corresponding pedestal mount units to be delivered to the Palm Beach County Purchasing Warehouse. All items must be new, of current manufacture, and accompanied by factory warranties, along with two complete shop repair manuals and maintenance instructions provided at delivery. Quotations must be submitted by June 3, 2021, at 4:00 p.m. Palm Beach County local time via fax or email. The successful quoter will receive a twelve-month initial term contract with options to renew for four additional twelve-month periods, contingent upon mutual written agreement and annual appropriation of funds by the Board of County Commissioners. The solicitation specifies firm, fixed unit pricing with prices remaining constant throughout the initial term and any renewal periods. Delivery is required within ten business days of receiving a term contract delivery order on an F.O.B. destination basis, and vendors must comply with all federal, state, county, and local laws, including the Criminal History Records Check Ordinance, E-Verify employment eligibility verification, and public entity crime statute certifications.

The RFQ includes provisions for Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation, with awards potentially granted to certified small businesses within 10% of the lowest responsive and responsible quote. Additionally, a 5% local preference is available for vendors with a permanent place of business in Palm Beach County or the Glades. The County reserves the right to increase or decrease quantities as necessary to meet actual requirements. No incumbent vendors or current contractors are identified in the solicitation, and no specific budget range or award value is disclosed in the available documentation. The evaluation criteria emphasize responsiveness and responsibility, with pricing as a primary factor in the award determination.