Fan head with adjustable pedestal mount

Palm Beach County, Florida issued a Request for Quotation (RFQ) for the purchase and delivery of fan heads with adjustable pedestal mounts under a term contract arrangement. The procurement seeks quotations for two integrated items: a UL-listed oscillating industrial circulation fan head (Maxess Climate Control Technologies #CED4066 or equal) with a 2-speed motor, 30-inch steel/aluminum blades, minimum 6,200 CFM output, and a factory-wired 10-foot 3-conductor cord, paired with an industrial steel adjustable pedestal mount (Maxess Climate Control Technologies #CED4048 or equal) adjustable from 4 to 6 feet in height. The estimated quantity for a 12-month period is 25 units each of both items. The RFQ required quotations to be submitted by April 12, 2021 at 4:00 p.m. local time via fax or email, with pricing to be firm and fixed, quoted in single unit prices rounded to two decimal places, and remaining firm for 90 days from the opening date and throughout all contract terms. The successful quoter will be awarded an initial 12-month contract with four optional 12-month renewal periods, subject to mutual written agreement and annual appropriations. Delivery is required within 10 business days of receipt of a delivery order to the Palm Beach County Purchasing Warehouse, with the quoter retaining title and assuming all transportation responsibility on an F.O.B. destination basis. All items must be new, of current manufacture, and carry factory warranties covering defects in materials and workmanship, and award will be made on an all-or-none basis to the lowest responsive, responsible quoter.

The procurement includes specific set-aside provisions and restrictions on respondents. Small/Minority/Women-Owned Business Enterprises (S/M/WBE) that are certified small businesses within 10 percent of the lowest bid receive preference, and an additional 5 percent local preference applies to quoters with permanent business locations in Palm Beach County or the Glades. Quoters must be registered in the County's Vendor Self Service system, maintain current business tax receipts and required certifications, comply with E-Verify employment eligibility verification, and submit drug-free workplace certifications and commercial non-discrimination certifications with their responses. No incumbent vendors or existing contractors were identified in the solicitation documents. The RFQ does not specify an explicit budget range or award value; pricing is determined through the competitive quotation process based on the firm, fixed unit prices submitted by responsive and responsible bidders.