Fan head with adjustable pedestal mount

Palm Beach County Purchasing Department issued a Request for Quotation (RFQ) on January 8, 2021, for the purchase and delivery of fan heads with adjustable pedestal mounts under a term contract arrangement. The procurement seeks two integrated items: fan heads (Maxess Climate Control Technologies Model #CED4066 or equal) and pedestal mounts (Maxess Climate Control Technologies Model #CED4048 or equal), with an estimated 12-month quantity of 25 units for each item. Quotations were required by February 2, 2021, at 4:00 p.m. Palm Beach County local time, with responses accepted via fax or email. The successful quoter will be awarded an initial 12-month contract term with options to renew for four additional 12-month periods, contingent upon mutual written agreement and funds appropriation. Delivery must occur within ten business days after receipt of a term contract delivery order to the Palm Beach County Purchasing Warehouse located at 2455 Vista Parkway, West Palm Beach, Florida 33411. Pricing shall consist of firm, fixed unit prices with no escalation clauses, quoted to two decimal places with F.O.B. point designated as destination. The award will be made on an all-or-none basis to the lowest responsive and responsible quoter.

All quoters must be registered in the County's Vendor Self Service system and comply with the Commercial Non-Discrimination Policy, E-Verify requirements, criminal history background check ordinances, and public entity crime statute certifications. The RFQ includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-aside provisions allowing certified small businesses within 10 percent of the lowest bid to receive preference, and Local Preference provisions offering a 5 percent reduction for quoters with permanent places of business in Palm Beach County or the Glades. Payment shall be rendered only upon County acceptance of delivered items, with invoicing directed to the Palm Beach County Finance Department, and the Florida Prompt Payment Act governs payment terms. No incumbent vendors, current contractors, or budget ranges were identified in the solicitation documents.