Facilitation Services for the Sacramento Deep Water Ship Channel Charrette (Non-On Call)

The West Sacramento Area Flood Control Agency (WSAFCA) is requesting proposals for expert facilitation services to support a two-phase design charrette addressing flood risk management for the Sacramento Deep Water Ship Channel, with proposals due July 31, 2026 at 3:30 PM via WSAFCA's e-Procurement Portal (RFP #26-067-RFP).

Proposers must demonstrate a minimum of five years of experience providing facilitation services to public agencies in California and provide references from the last three years. California business registration, W-9 completion, and SAM.GOV debarment certification are mandatory. Insurance requirements — Commercial General Liability ($1,000,000 per occurrence minimum), Commercial Automobile Insurance ($1,000,000 per accident minimum), and Professional Liability Insurance ($1,000,000 per claim for five years post-contract) — must be met prior to contract execution or the proposal will be rejected.

Phase 1 deliverables include discovery and alignment activities to clarify the flood-related problem statement, identify constraints and risks, and generate initial solution concepts. Phase 2 refines these concepts through scenario analysis, tradeoff evaluation, and consensus-building to produce decision-ready materials for executive leadership. The facilitator must physically attend all planning and coordination meetings in West Sacramento or Downtown Sacramento, with hybrid Microsoft Teams options available.

Pricing must be submitted as line-item proposals for Phase 1 and Phase 2 separately, plus optional hourly rates for additional facilitator and facilitator assistant services. All costs are all-inclusive with no additional charges except for services explicitly requested by WSAFCA. The contract term is one year commencing in 2026 with an option for one additional year extension subject to Board approval and budget constraints; compensation is not to exceed a maximum amount to be specified and approved by WSAFCA's Board.

Evaluation criteria are project understanding (16.7%), proposer qualifications and experience (33.3%), cost proposal (33.3%), and acceptance of WSAFCA's standard contract terms (16.7%). The successful proposer is determined by highest combined score, not lowest cost alone. A non-mandatory pre-proposal meeting is scheduled for July 20, 2026 at 1:00 PM. Questions are due July 22, 2026 at 3:30 PM, with responses provided July 23, 2026 at 3:30 PM. The contract is subject to California prevailing wage requirements under Labor Code sections 1720 and 1771, Davis-Bacon Act compliance, federal boilerplate provisions applicable to FEMA-funded awards, and all work products become exclusive property of WSAFCA.