Fabrication of Four Complete Sets of Auger Bearing Hangers and Shafts for SEWRP

The City of Lubbock, Texas is soliciting qualified fabrication contractors through Invitation to Bid (ITB) 26-19467-MA to manufacture four complete sets of auger bearing hangers and shafts for the South East Water Reclamation Plant (SEWRP). Bidders must submit responsive bids by February 24, 2026 at 3:00 p.m., either electronically via the City's Bonfire portal or as one original paper copy delivered to the Director of Purchasing and Contract Management. All fabricated components must be constructed from corrosion-resistant steel and stainless steel per specifications, with welding meeting AWS D1.1 standards, and must meet all specified dimensions and performance requirements outlined in the Scope of Work. Components will be warranted against defects in materials and workmanship for a minimum of one year from the date of acceptance, and delivery must be made FOB destination to SEWRP. A non-mandatory pre-bid meeting is scheduled for February 17, 2026 at 11:00 a.m. via Zoom. Evaluation criteria include purchase price, reputation, quality, past performance, and compliance with HUB (Historically Underutilized Business) programs, with the City reserving the right to award to the lowest responsible bidder or the bidder offering the best value. Bidders must submit three professional references from current customers of similar size and scope, a proposed fabrication timeline, material specifications and data sheets, warranty information, and a list of similar projects completed within the last five years, along with all required affidavits and questionnaires.

Local business preference is available under Texas Local Government Code 271.9051, allowing local bidders whose principal place of business is within Lubbock city limits and whose bid is within five percent of the lowest bid price to receive consideration if the City determines in writing that the local bidder offers the best combination of contract price and additional economic development opportunities, including local employment and increased tax revenue. All bids must include a completed Non-Collusion Affidavit, notarized by an authorized representative, and vendors must complete conflict of interest questionnaires disclosing any relationships with designated City of Lubbock officials including Mayor Tray Payne and six City Council Members. Bid prices must be firm for a minimum of 60 days and must include all labor, materials, equipment, tools, supervision, delivery, and packaging costs, with no applicable tax charges as the City is tax-exempt. Contractors must comply with OSHA standards, federal, state, and local regulations, environmental requirements, and worker classification requirements under House Bill 2015. No specific budget range or award value is disclosed in the solicitation documents provided; however, contractors should note that minimum delivery of five days will automatically break tie bids. Vendors choosing not to bid must submit a Statement of No Bid form prior to the bid deadline to formally notify the City.