Exclusive Use Fixed Wing Detection Aircraft Services - La Grande

The Oregon Department of Forestry (ODF) is soliciting bids for Exclusive Use Fixed Wing Detection Aircraft Services through OregonBuys Bid # S-62900-00008888, primarily targeting aerial detection and reconnaissance services based at the La Grande Airport in Northeast Oregon. The contract requires a 4-place high-wing Cessna aircraft with specific equipment and pilot qualifications, including FAA Part 135 certification and minimum flight hours. Bidders must provide aircraft, pilots, and mechanics with current U.S. Forest Service and Department of Interior certifications to perform aerial detection services and air tactical supervision of wildfire suppression efforts. The contract term is up to two years, with services starting annually around July 1st, weather permitting, and a guaranteed 75-day service period that may extend to 90 days. Bid evaluation will be conducted on a pass/fail basis, with the lowest responsive and responsible bidder awarded the contract. Key submission deadlines include a bid opening date of January 11, 2024, at 2:00 PM (PST), with questions accepted until January 2, 2024, and answers provided by January 3, 2024. The notice of intent to award is scheduled for January 17, 2024.

While the contract does not mandate set-aside requirements, Certified Disadvantaged Business Enterprise participation is encouraged. The solicitation requires bidders to complete a Certified Outreach Plan detailing steps to engage minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses for potential subcontracting opportunities. Bidders must submit comprehensive documentation including a Bid Cover Sheet, References, Bid Submittal, Responsibility Inquiry, Pilot Summary, Aircraft Summary, and copies of required certifications and approvals. Compensation will include daily availability rates, flight time rates, extended standby rates, and per diem for required overnight stays, with rates firm for the first year and potentially increasing by 2% in the second year. The contract allows for potential equitable price adjustments due to extreme marketplace volatility. While specific budget ranges are not explicitly stated, the contract provides detailed compensation structures for aircraft availability, flight time, and related services. Contractors must also provide proof of required insurance coverages and comply with Oregon tax laws.