ITBAttA-Exhibit G - DOI FA MASTER T&C, Sec. B-Tech. Spec. Supplement B26.1-Fire & Reconnaissance_Final.pdf

SECTION A - REQUIREMENTS AND PRICES

Aircraft Rental Agreement (ARA) 3

TABLE OF CONTENTS

SECTION A – REQUIREMENTS AND PRICES

CONTRACT ACRONYMS

SCHEDULE OF ITEMS

A1 ITEM REQUIREMENTS

A2 AQD-10 PRICING FORM(S)

A3 PAY ITEM CODES AND ADDITIONAL PAY ITEMS (TIME

& MATERIAL IAW FAR 52.212-4 ALT I)

A4 FUEL SERVICING LOCATION AND ECONOMIC PRICE

ADJUSTMENT

SECTION B: TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS

B1 SCOPE OF AGREEMENT

B2 CERTIFICATIONS

B3 ORDER OF PRECEDENCE (SPECIFICATIONS)

B4 AGREEMENTS AND ORDERS

EQUIPMENT REQUIREMENTS

B5 CONDITION OF EQUIPMENT

B6 AIRCRAFT EQUIPMENT REQUIREMENTS

B7 AVIONICS REQUIREMENTS

PERSONNEL REQUIREMENTS

B8 PILOT REQUIREMENTS

B9 PILOT QUALIFICATIONS

B10 FLIGHT CREWMEMBERS DUTY AND FLIGHT

LIMITATIONS

B11 PERSONNEL DUTY LIMITATIONS

OPERATIONS

B12 CONTRACTOR'S REPORTING AND RELEASE BASE

B13 PILOT AUTHORITY AND RESPONSIBILITIES

B14 FLIGHT OPERATIONS

B15 SECURITY OF AIRCRAFT AND EQUIPMENT

B16 PERSONAL PROTECTIVE EQUIPMENT (PPE) FOR

FLIGHT OPERATIONS

B17 TRANSPORTATION OF HAZARDOUS MATERIALS

B18 FUEL AND SERVICING REQUIREMENTS

AIRCRAFT MAINTENANCE REQUIREMENTS

B19 GENERAL - MAINTENANCE

B20 AIRWORTHINESS DIRECTIVES (ADS) AND

MANUFACTURER’S MANDATORY SERVICE BULLETINS

(MMSBS)

B21 MANUALS/RECORDS

B22 MAINTENANCE

B23 MAINTENANCE TEST FLIGHT

B24 TIME BETWEEN OVERHAUL (TBO) AND LIFE-LIMITED

PARTS 17

B25 WEIGHT AND BALANCE

B26 SUPPLEMENTS

SUPPLEMENT B26.1 – FIRE AND RESOURCE

RECONNAISSANCE

SUPPLEMENT B26.2 – LOW LEVEL

SUPPLEMENT B26.3 – OFF AIRPORT OPERATIONS - WHEELS

(SEE OPM 29)

SUPPLEMENT B26.4 - RENTAL OF TANDEM SEAT

AIRPLANES

SUPPLEMENT B26.5 – EXTENDED OVER WATER OVER 50

MILES FROM SHORE

SUPPLEMENT B26.6 – MOUNTAINOUS TERRAIN

SUPPLEMENT B26.7 – SKIPLANE

SECTION C - CONTRACT TERMS AND CONDITIONS

CONTRACT CLAUSES

C1 FAR 52.252-2 CONTRACT CLAUSES INCORPORATED BY

REFERENCE (FEB 1998)

CLAUSES INCORPORATED BY FULL TEXT

C2 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS

REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (MAY 2022)

ADDENDA TO CONTRACT TERMS AND

CONDITIONS

C3 INSPECTION/ACCEPTANCE (FAR 52.212-4(A)), THE

FOLLOWING IS ADDED

C4 FAR 52.212-4(K) TAXES

C5 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV

1999) 33

C6 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES

FOR FEDERAL HIRES (MAY 2014)

C7 REPORTING REQUIREMENTS AND INVOICE SUBMISSION

GENERAL CONTRACT TERMS AND CONDITIONS

C8 ORDERS FOR SERVICE

C9 ORDER CANCELLATIONS

C10 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

C11 RESERVED

C12 AIRCRAFT INSURANCE

C12.2 DIAR 1452.228-71 AIRCRAFT AND GENERAL

PUBLIC LIABILITY INSURANCE (MAR 1989)

C12.3 DIAR 1452.228-72 LIABILITY FOR LOSS OR

DAMAGE–DEPARTMENT OF THE INTERIOR (APR 1984) ... 36

C13 ONBOARDING PROCEDURES

C14 RESERVED

C15 PREWORK MEETING

C16 AUTHORITIES AND DELEGATIONS

ADMINISTRATIVE MATTERS

C17 SAFETY AND ACCIDENT PREVENTION

C18 SAFETY MANAGEMENT SYSTEM (SMS)

C19 MISHAPS

C20 PERSONNEL CONDUCT

C21 AGREEMENT PERIOD

C22 ECONOMIC PRICE ADJUSTMENT - FUEL

AVAILABILITY REQUIREMENTS

C23 AVAILABILITY REQUIREMENTS

C24 SCHEDULE OF OPERATIONS AND REACTION TIME

EXHIBIT G - DOI FA Master T&C, Section B - Technical Specifications, Supplement B26.1 - Fire and Resource Reconnaissance

Aircraft Rental Agreement (ARA) 4

MEASUREMENT AND PAYMENT

C25 MEASUREMENTS FOR PAYMENT

C26 PAYMENTS (FLIGHT TIME, STANDBY, GUARANTEE, &

CO-PILOT)

C27 RELIEF CREW REIMBURSEMENT WHEN OPERATING

AWAY FROM THE CONTRACTOR’S BASE OF OPERATION. 43

C28 FUEL SUPPLY EXPENSE

C29 REIMBURSABLE PAY ITEMS (SEE SECTION A)

C30 GOVERNMENT MISCELLANEOUS CHARGES

EXHIBITS

Aircraft Rental Agreement (ARA) 5

SECTION A – REQUIREMENTS AND PRICES

CONTRACT ACRONYMS

AC Advisory Circular AD Airworthiness Directive AFF Automated Flight Following AMS Aviation Management System A&P Airframe and Power Plant AQD Acquisition Services Directorate ARA Aircraft Rental Agreement ASM Aviation Safety Manager ASO Aviation Safety Office ATC Air Traffic Control AUR Aircraft Use Report BPA Blanket Purchase Agreement CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer’s Representative COTR Contracting Officer’s Technical Representative CFR Code of Federal Regulations DOI Department of Interior DOT Department of Transportation ELT Emergency Locator Transmitter EPA Environmental Protection Agency ERG Emergency Response Guidebook FAA Federal Aviation Administration FAR Federal Acquisition Regulations FS Forest Service FTR Federal Travel Regulations GVW gross vehicle weight GPM gallons per minute GPS global positioning system IAT interagency aviation training IBC Interior Business Center ICAO International Civil Aviation Organization ICS intercom system IFR instrument flight rules IP Institute of Petroleum IPP Invoice Processing Platform IROC Interagency Resource Ordering Capability (IROC) MMSB Manufacturer’s Mandatory Service Bulletins NFPA National Fire Protection Association NTSB National Transportation Safety Board NWCG National Wildfire Coordinating Group OAS Office of Aviation Services PA public address system PA pressure altitude PFD personal flotation device PIC pilot-in-command PPE personal protective equipment PSD plastic sphere dispenser PSI pounds per square inch PTT push to talk RFQ Request for Quote RPM revolutions per minute SFI Safety Foundation Incorporated TBO time between overhaul TERO Tribal Employment Rights Ordinances TSO technical service order

UL Underwriter’s Laboratory USDA United States Department of Agriculture VFR visual flight rules VNE never exceed speed VOX voice activation VSWR voltage standing wave ratio

Aircraft Rental Agreement (ARA) 6

SCHEDULE OF ITEMS

A1 Item Requirements

The purpose of this Blanket Purchase Agreement (BPA), to be known as Aircraft Rental Agreement (ARA), is to acquire small, fixed wing, aircraft services as outlined in section B. Calls (orders) will be issued under the BPA and the maximum value per order shall not exceed the simplified acquisition threshold as defined in the Federal Acquisition Regulations (FAR).

The services requested under this Blanket Purchase Agreement (BPA) are being acquired under the authority of FAR, Part 13.303, Blanket Purchase Agreements. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

The Government does not guarantee the placement of orders for services under the agreement, and the Contractor is not obligated to accept an order. However, once the contractor accepts an order, the contactor is obligated to perform in accordance with the terms and conditions stated herein.

Aircraft Requirement: Single engine and multiengine airplanes, equipped as specified in Section B and specific Supplements

(B26).

Crew Requirements: Minimum required flight crew for offered airplane. Relief flight crew is not required but may be provided if offered.

A2 AQD-10 Pricing Form(s)

THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK

Aircraft Rental Agreement (ARA) 7

A3 Pay Item Codes and Additional Pay Items (Time & Material IAW FAR 52.212-4 Alt I)

Claims for pay items addressed herein must be documented on the invoice and OAS Aircraft Use Report Form for payment and supported by invoice(s) and/or document(s), as required below.

PAY ITEM DESCRIPTIONS

PAY

ITEM

CODE

QUANTITY

UNIT

UNIT PRICE

a. Flight Time with Contractor Pilot-Wet FT Indefinite HOUR See rate on AQD-10

b. Flight Time with Contractor Pilot-Dry FD Indefinite HOUR See rate on AQD-10

c. Flight Time without Pilot- Wet FN Indefinite HOUR See rate on AQD-10

d. Flight Time without Pilot- Dry FND Indefinite HOUR See rate on AQD-10

e. Guarantee Due Wet–Fixed Wing (See C26.4) GT Indefinite HOUR Same as Flight Rate Ordered

f. Guarantee Due Dry –Fixed Wing (See C26.4)

GTD Indefinite HOUR Same as Flight Rate Ordered

g. Guarantee Due Without Pilot (See C26.4) GTN Indefinite HOUR Same as Flight Rate Ordered

h. Standby Per Aircraft SB Indefinite HOUR See rate on AQD-10

i. Extended Standby –Pilot EP Indefinite HOUR $62.00

j. Co-Pilot (when requested) CP Indefinite HOUR See rate on AQD-10

k. Subsistence Allowance/Per Diem PD Indefinite Over-night

Per GSA/FTR Schedule

l. Contractor Miscellaneous Costs SC Indefinite EACH Actual Cost

A4 Fuel Servicing Location and Economic Price Adjustment

FOR GOVERNMENT USE ONLY – DO NOT WRITE IN THIS AREA

Contracting Officer will complete at time of award and again when fuel adjustments are made

Requested and Effective Date of Price Adjustment

Type Aircraft

Jet Fuel Av Gas

Fuel Source Location Phone No. xxx-xxx-xxxx

Base Price

$ 7.50

Reference Price

Effective Date

8/8/2022

Source Document

SOLICITATION

Source Document

Difference

$ X consumption rate of

Increase Due

Old Flight Rate

New Flight Rate

Re-established Base Price

Aircraft Rental Agreement (ARA) 8

ECONOMIC PRICE ADJUSTMENT – FUEL

Pursuant to clause C22 of the contract, below is fuel survey information.

Full service fuel prices obtained from http://www.airnav.com/fuel AVGAS prices are applicable for aircraft with turbine engines.

The Fuel Prices listed below will be used to establish the base fuel price at award:

FUEL SURVEY SOURCES

AVGAS FUEL

8/5/2022

Base Price (AirNav.com – AVGAS (FS))

Sheltair, Jacksonville, FL (KJAX) $6.32 Wildlife Air, Dubois, WY (KDUB) $6.60 Lake County Airport, Lakeview, OR (KLKV) $6.75 Maine Instrument Flight, Augusta, ME (KAUG) $7.32 Aberdeen Flying Service, Aberdeen, SD (KABR) $7.35 Aero Mark, Idaho Falls, ID (KIDA) $7.49 Watsonville Municipal Airport, Watsonville, CA (KWVI) $7.65 Michael J Smith Field Airport, Beaufort, NC (KMRH) $7.84 Mountain West Aviation, Elko, NV (KEKO) $7.99 Yellowstone Jet Center, Belgrade, MT (KBZN) $8.41 Rite Bros. Aviation, Port Angeles, WA (KCLM) $8.75

AVERAGE PRICE (BASE PRICE) $7.50

(End of Section) http://www.airnav.com/fuel

SECTION B – TECHNICAL SPECIFICATIONS

Aircraft Rental Agreement (ARA) 9

SECTION B: TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS

B1 Scope of Agreement

B1.1 The intent of this Aircraft Rental Agreement (ARA) with the U.S. Department of the Interior Office of Aviation Services (DOI OAS) is to obtain fully Contractor operated and maintained flight services (fixed-wing airplane) in support of Government natural resource missions, in the contiguous 48 United States. Occasional operations may be required in Alaska, Hawaii, U.S. Territories, and foreign countries.

Missions may include law enforcement activities at various risk levels. Normal operations include point-to-point transportation and reconnaissance flights. Operations may include rental of aircraft without a Contractor pilot to be flown by a Government furnished pilot. Reconnaissance flights are normally conducted above 500 feet AGL and do not include any type of precise maneuvering or specialized equipment.

Special use or unique operational considerations may be requested. Operations involving aircraft in support of Government programs that require deviation from normal operating procedures, special pilot qualifications or techniques, or special aircraft requirements may necessitate additional approval procedures. Examples are low-level, resource reconnaissance etc., as identified in the supplements. This agreement must NOT be utilized to obtain direct fire suppression aircraft and tactical fire support aircraft. However, this agreement may be utilized to obtain logistical and reconnaissance aircraft that support fire but do not operate in the fire traffic area. The Government will direct aircraft to support its missions and objectives.

B1.2 The Government and the Contractor must establish an effective working relationship to successfully complete this agreement. The Contractor employees' cooperation, professionalism, and positive attitude toward accomplishment of the mission and aviation safety are an integral element of this relationship.

B1.3 The Government has interagency and cooperative agreements with other Federal and State agencies and private landholders and may dispatch aircraft under this agreement for such cooperative use.

B1.4 This agreement can be canceled by either party, in writing, at any time for any reason.

B1.5 The Contractor may submit pricing for use of Contractor aircraft with Government pilots when requested by the Government. Specific hull insurance requirements apply.

B1.6 If the contractor is authorized per requirements in B2.1, this aircraft may be dispatched to Alaska.

B2 Certifications

The Contractor must obtain and keep current all of the following required certificates and must ensure that agreement aircraft are operated and maintained in compliance with those certificates at all times:

B2.1 The Contractor must hold a current Federal Aviation Administration (FAA) Air Carrier and if applicable Operating Certificate. The Contractor’s Operations Specifications must authorize operation of the category and class of aircraft and conditions of flight required to complete missions for the Government. If Contractor is willing to accept a dispatch to Alaska, this Air Carrier or Operating Certificate must also authorize the contractor to operate in Alaska.

B2.2 Aircraft used on this agreement must be operated and maintained under provisions of 14 CFR Part 121 or 14 CFR Part 135. Aircraft operated under 14 CFR Part 135 must be carried on the list required by 14 CFR 135.63 unless otherwise authorized by the Contracting Officer (CO). Fractional-ownership aircraft must be operated under 14 CFR Part 135.

B2.3 The aircraft must have a Standard Airworthiness Certificate issued under 14 CFR 21.183 and, if required, a restricted airworthiness certificate issued under 14 CFR 21.25 and 21.185 to include the special purpose of forest and wildlife conservation work. Multiple Airworthiness Certifications may be required under 14 CFR 21.187. The installation of any equipment must be Federal Aviation Administration (FAA) approved.

B3 Order of Precedence (Specifications)

In the event of inconsistencies within the technical specification, the following order will be used in such resolution: (i) typed provisions of these specifications; (ii) DOI OAS supplements and/or exhibits incorporated by reference;

(iii) 14 CFR incorporated by reference; (iv) aircraft manufacturer's specifications; (v) other documents incorporated by reference.

B4 Agreements and Orders

B4.1 The Contractor must maintain a complete, current copy of the agreement, modifications, and orders (if applicable) in each aircraft throughout the performance period.

B4.2 The pilot must have the order information (i.e., order number, performance period) in his/her possession prior to any flights under this agreement and make this information available to government representatives on request.

B4.3 Electronic copies of agreements and orders may be used.

However, the contractor is responsible for ensuring that the documents are uploaded on an appropriate viewing device (e.g., laptop or tablet), which must be charged and made available at the aircraft for reference by government representatives upon request. Further, the contractor must agree to hold the government harmless for any inadvertent or accidental damage to the device.

Aircraft Rental Agreement (ARA) 10

EQUIPMENT REQUIREMENTS

B5 Condition of Equipment

The Contractor-furnished aircraft and equipment must be operable, free of damage, and in good repair. Aircraft systems and components must be free of leaks except where specified by the manufacturer.

B5.1 Prior to inspection and acceptance, the Contractor must permanently repair or replace all windows and windshields that have been temporarily repaired. All windows and windshields must be maintained at all times and must be clean and free of scratches, cracks, crazing, distortion, repairs, or tinting which hinder visibility.

B5.2 The aircraft interior must be clean and neat with no unrepaired tears, rips, or other damage. The exterior finish, including the paint, must be clean, neat, and in good condition.

Any corrosion must be within manufacturer or FAA acceptable limits.

B5.3 See the Unacceptable Lap Belt and Shoulder Harness Conditions Exhibit for examples of lap belt and shoulder harness conditions that are not acceptable.

B6 Aircraft Equipment Requirements

The Contractor must provide one fully compliant aircraft that is equipped as shown below.

B6.1 Free air temperature gauge.

B6.2 Fire extinguisher(s), as required by 14 CFR Part 135, for the purposes of this agreement, must be a handheld bottle, minimum 2-B:C rating, mounted and accessible to the flight crew while seated. The fire extinguisher must be maintained in accordance with National Fire Protection Association (NFPA) Manual 10, Standards for Portable Fire Extinguishers or the Contractor’s 135 operations manual.

B6.3 One set of individual lap belts for each installed seat.

B6.4 Shoulder harness and lap belt for front seat occupants.

The shoulder strap and lap belt must fasten with a metal-to-metal, quick-release mechanism. Both the lap belt and shoulder strap(s) must release simultaneously with one release mechanism. Single strap shoulder harnesses must cross diagonally from one side of the body to the other.

Airplanes with a factory-installed military-type shoulder harness also meet this requirement

B7 Avionics Requirements

B7.1 General.

B7.1.1 The Contractor must provide, install, and maintain the following systems in accordance with the manufacturer's specifications and the installation and maintenance standards of Section B7. Detailed avionics systems performance requirements are listed in Avionics Operational Test Standards (copies available upon request from DOI OAS Avionics or at https://www.nifc.gov/sites/default/files/NIICD/docs/avion ics/FSOAS_A24F.pdf

B7.2 Avionics installation and maintenance standards.

B7.2.1 Strict adherence to the recommendations in the following FAA Advisory Circulars is required: AC 43.13-1B Chapter 11, "Aircraft Electrical Systems," and Chapter 12, "Aircraft Avionics Systems”; AC 43.13-2B Chapter 1, "Structural Data," Chapter 2, "Communication, Navigation, and Emergency Locater Transmitter Installations," and Chapter 3, "Antenna Installation."

B7.2.2 All avionics systems requiring an antenna must be installed with a properly matched, aircraft-certified antenna, unless otherwise specified. Antennas must be polarized as required by the avionics system and must have a voltage standing wave ratio (VSWR) of 3.00 to 1 or better.

B7.2.3 Avionics equipment mounting location and installation must not interfere with passenger safety, space, and comfort. Avionics equipment must not be mounted under seats designed for deformation during energy attenuation. In all instances, the designated areas for collapse must be protected. Avionics equipment normally operated by both pilot and observer/copilot (FM-1, AUX-FM, audio control system, etc.) must be mounted in the optimum location for the make, model, and series of aircraft offered. Mounting(s) which offers full and unrestricted movement of each control to both the pilot and observer/copilot, when seated, without interference from clothing, cockpit structure, or flight controls, must be a goal in the selection of location.

B7.2.4 Transmitters must not open squelch on, or interfere with, other AM or FM transceivers in the aircraft which are monitoring different frequencies. So-called “Transmit Interlock” functions must not be used with communication transceivers

B7.3 Communications systems.

B7.3.1 One automatic-portable/automatic-fixed or automatic-fixed emergency locator transmitter (ELT/AP or ELT/AF), meeting TSO-C126 specifications, must be installed in the aircraft per the manufacturer's installation manual, in a conspicuous or marked location. The ELT must be currently registered with the National Oceanic and Atmospheric Administration (NOAA), or the national civil aviation authority with which the aircraft is registered, and include a

121.5 MHz homing beacon. ELT antennas must be mounted

externally to the aircraft unless installed in a location approved by the aircraft manufacturer.

B7.3.2 One panel-mounted VHF-AM aeronautical transceiver (VHF-1), operating in the frequency band of

118.000 to 135.975 MHz, with a minimum of 720 channels, and a minimum of 5 watts carrier output power. Although not https://www.nifc.gov/sites/default/files/NIICD/docs/avionics/FSOAS_A24F.pdf https://www.nifc.gov/sites/default/files/NIICD/docs/avionics/FSOAS_A24F.pdf

Aircraft Rental Agreement (ARA) 11 required by Federal Aviation Regulations, the aircraft’s radio call sign (normally the aircraft registration number) must be displayed on the instrument panel, in view of the flight crew.

B7.3.3 One satellite-based aircraft tracking hardware compatible with the government’s Automated Flight Following (AFF) Program (https://aff.gov). Not all available satellite-based tracking systems are compatible with the Government’s AFF Program, nor meets AFF’s requirements. The contractor must ensure that the aircraft hardware offered is compatible with AFF. For questions about current compatibility requirements, contact the AFF Help Desk at https://www.aff.gov/help.aspx or 866-224-7677.

B7.3.3.1 The AFF aircraft hardware must be powered by the aircraft’s electrical system, installed per the manufacturer’s installation manual, and operational in all phases of flight. AFF aircraft hardware must utilize as a minimum: Satellite communications, an externally or internally mounted antenna, provide data to the Government’s AFF viewing software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from AFF aircraft hardware during periods of turbulence.

Antennas should be placed where they have the best view of the overhead sky as possible. Externally mounted antennas are recommended to improve system performance. Any visual indicators for remotely installed units must be mounted so that they can be easily viewed by the pilot.

B7.3.3.2 AFF communications must be fully operational in all 50 states. Contractors working in or accepting dispatches to the State of Alaska, Southern Canada, or Western Canada must have an AFF system capable of being tracked in these locations at all times. Not all manufacturers’ AFF equipment communication links will operate effectively in all geographic areas.

B7.3.3.3 The contractor must maintain a subscription service through the AFF aircraft hardware provider allowing AFF position reporting for satellite tracking via the Government AFF viewing software. The position-reporting interval must be every two minutes while the aircraft is in flight. The contractor must register their AFF aircraft hardware with the Government through https://www.aff.gov providing: complete tail number;

manufacturer and serial number of the AFF transceiver; aircraft make and model; and contractor agreement information. If the contractor relocates previously registered AFF aircraft hardware into another aircraft, then the contractor must contact the government’s AFF Program making the appropriate changes prior to aircraft use. In all cases, the contractor must ensure that the correct aircraft information is indicated within AFF. The contractor must contact the Government of system changes, scheduled maintenance, and planned service outages.

B7.3.3.4 Registration contact information, a web accessible feedback form, and additional information is available at:

https://www.aff.gov. The AFF Help Desk can be reached at 866-224-7677 or https://www.aff.gov/help.aspx.

B7.3.3.5 Prior to the aircraft’s annual agreement inspection, the contractor must ensure compliance with all AFF systems requirements. The contractor must additionally perform an operational check of the system. As a minimum, the operational check must consist of confirming the aircraft being tested is displayed in AFF (indicating it is currently transmitting data to AFF) and that all information displayed in AFF is current. A username and password are required to access AFF. Log on to the AFF website at https://www.aff.gov to request a username and password or contact the FASD.

B7.3.3.6 If AFF becomes inoperable/unreliable the aircraft may, at the discretion of the Government, remain available for service utilizing radio/voice system for flight following. The contractor will return the AFF system to full operational capability within 72 hours after the inoperative/unreliable unit is first discovered as defective.

B7.3.3.7 This clause incorporates Specification Section Supplement available at:

https://www.aff.gov/documents/Specification_Section_Supp lement.pdf with the same force and affect as if they were presented as full text herein.

B7.3.4 Contractor furnished AFF is not required when the conditions in paragraph B7.3.4.1, B7.3.4.2 or B7.3.4.3 are met. However, if AFF is installed and available it must be turned on and active for all flights conducted under this agreement. Aircraft with AFF installed may be given preferential treatment at the discretion of the Government.

Note: AFF is required for ALL special use flights.

B7.3.4.1 Point to point passenger or passenger/cargo flights may be conducted without AFF provided an FAA instrument flight rules (IFR) flight plan has been filed and activated. The IFR flight plan must be activated prior to take off and must not be cancelled until the aircraft lands. Visual flight rules (VFR) departures, VFR climb, VFR on top and visual approaches are acceptable so long as the IFR flight plan remains active.

B7.3.4.2 Point to point cargo only flights may be conducted without AFF provided an FAA flight plan, VFR or IFR, is filed and activated. The flight plan must be activated before takeoff and must not be cancelled until the aircraft lands. For VFR flight plans, VFR flight following with ATC is recommended. When VFR flight following with ATC is not utilized then the pilot must provide position reports to Flight Service at least every 30 minutes. Any deviation to the filed route must be reported to Flight Service as soon as possible.

B7.3.4.3 Aircraft procured under this agreement and flown by a government pilot for proficiency training or point to point travel do not require contractor furnished AFF. In this case, OAS will provide a portable AFF as GFE for each flight flown under this provision.

https://www.aff.gov/help.aspx https://www.aff.gov/help.aspx

Aircraft Rental Agreement (ARA) 12

B7.4 Other avionics.

B7.4.1 An intercommunications system (ICS) must be provided for the pilot, observer/copilot, and any additional required crewmember positions. ICS operation may be via either voice-activation (VOX) or push-to-talk (PTT). If PTT, the pilot’s PTT switch(es) must be mounted on the flight controls (control yoke), with cord-mounted PTT switches at any other required positions. ICS audio must mix with, but not mute, selected receiver audio. An ICS audio level control must be provided. ICS sidetone audio must be provided for the earphones corresponding with the microphone in use.

The ICS audio output must be free of excessive distortion, hum, noise, and crosstalk and must be amplified sufficiently to facilitate ease of use in a noisy cockpit/cabin environment.

B7.4.1.1 The system must be designed for operation with 600-ohm earphones and carbon-equivalent, noise-canceling boom-type microphones (Gentex electret type model 5060-2, military dynamic type M-87/AIC with type CE-100 TR preamplifier (or equivalent).

B7.4.1.2 Earphone/microphone jacks: JJ-033 and JJ-034 jacks must be furnished at each required station.

B7.4.2 The Government may request installation of Government-furnished equipment (GFE).

B7.4.3 Other avionics may be required for special use missions. See the applicable supplement.

B7.4.4 Automatic Dependent Surveillance – Broadcast (ADS-B) All aircraft must be equipped to meet the ADS-B OUT requirements of 14 CFR 91.225. ADS-B OUT systems must be approved to either TSO-C154c (978MHz Universal Access Transceiver [UAT]) or TSO-C166b (1090MHz Extended Squitter [1090ES]). Aircraft operating outside of the United States must be equipped with systems approved to TSO-C166b.

PERSONNEL REQUIREMENTS

B8 Pilot Requirements

B8.1 The Contractor must furnish a flight crew for each day the aircraft is required to be available, except when an aircraft is offered without a pilot.

B8.2 The pilot must be familiar with this agreement and all applicable orders issued under this agreement.

B8.3 The pilot must be able to provide agreement and/or order information to the COTR, OAS inspector, COR, project inspector (PI), or Government manager as requested.

B9 Pilot Qualifications

B9.1 General

B9.1.1 Pilot flight hours will be verified from a certified pilot log. Further verification of flight hours may be required at the COTR’s discretion.

B9.1.2 The Contractor must submit an experience resume or an OAS-64C for each pilot offered for approval. The resume must include pilot names, addresses of past employers and substantiation of related type and typical terrain flying and must show any and all accidents involving aircraft within the last 5 years. The information must also be submitted on OAS- 64A or FS 5700-20, Airplane Pilot Qualifications and Approval (with supplements if requested). This form can be found on the OAS website at https://www.doi.gov/aviation/library/forms

B9.1.3 For a pilot who has not been previously inspected and approved by the DOI-OAS or USDA, Forest Service, the Contractor will be required to provide a signed statement that they have verified the pilot’s flight time qualifications and experience. The COTR will provide the Contractor a form to document this verification. The completion of this form will be required prior to pilot inspection by DOI, OAS.

B9.1.4 This agreement may require that pilots meet specific special use eligibility and requirements. Pilots who have not been previously carded for specific special use missions must receive a flight evaluation in accordance with Section C of this agreement. The flight evaluation will be in an aircraft supplied by the Contractor at no expense to the Government.

The satisfactory completion of the evaluation flight will not substitute for any of the total flight hour requirements listed in this agreement.

B9.1.5 Pilots must be proficient in operating all equipment identified in Section B (GPS, FM radios, etc.). Pilots may be required to demonstrate proficiency during the agency evaluation flight. An abbreviated programming guide may be utilized.

B9.2 Minimum qualifications, see the supplements in B26 for additional requirements.

The Contractor must provide a pilot(s) (except when an aircraft is offered without a pilot) who meets the following minimum qualifications and who possesses the required certificates or evidence of having satisfactorily passed the evaluations for the required tasks:

B9.2.1 An FAA Commercial Pilot or Airline Transport Pilot (ATP) certificate with airplane category with appropriate class and type rating if required.

B9.2.2 Instrument rating or ATP certificate.

B9.2.3 A minimum of a current second-class medical certificate issued under provisions of 14 CFR Part 67.

B9.2.4 Evidence of satisfactorily passing all required FAA flight checks in accordance with provisions of 14 CFR Part 135 https://www.doi.gov/aviation/library/forms

Aircraft Rental Agreement (ARA) 13

(e.g., FAA Form 8410-3) to be submitted to OAS Inspector. All pilots must meet the currency requirements of 14 CFR 61.57.

B9.3 The PIC must meet flight time requirements of 14 CFR 135 and the following:

B9.3.1 1,500 hours Total pilot time.

B9.3.2 1,200 hours PIC airplanes.

B9.3.3 200 hours PIC multiengine, when applicable.

B9.3.4 25 hours PIC seaplanes, when applicable.

B9.3.5 250 hours PIC large airplane when applicable. (Over 12,500 pounds certificated gross takeoff weight.)

B9.3.6 100 hours PIC jet airplane, when

B9.3.7 100 hours PIC turbo prop airplane, when

B9.3.8 Minimum make and model experience

B9.3.8.1 50 hours PIC in make and model of large aircraft to be used on this agreement for passenger transport. (25 hours if the pilot has attended a formal training course for the make and model.)

B9.3.8.2 50 hours PIC in make and model of turbo prop airplane to be used on this agreement for passenger transport. (25 hours if the pilot has attended a formal training course for the make and model.)

B9.3.8.3 50 hours PIC in make and model of jet airplane to be used on this agreement for passenger transport. (25 hours if the pilot has attended a formal training course for the make and model.)

B9.3.8.4 25 hours PIC in make and model for IFR operations

B9.3.8.5 10 hours PIC in make and model for VFR operations

B9.3.9 100 hours PIC in category, preceding 12 months.

Note: RE: B9.3.8 Vendor in house FAA approved 14 CFR Part 135 training courses do not qualify for the 50% reduction.

Note: RE: B9.3.9 The Contractor may request that this pilot flight hour requirement be waived for a pilot under special circumstances; however, the waiver may or may not be granted. The Contractor should contact the Contracting Officer in advance of this need for additional information on this process. No other pilot qualification exceptions will be considered by the Government

B10 Flight Crewmembers Duty and Flight Limitations

Assigned duty of any kind must not exceed 14 hours in any 24-hour period. “Duty” includes flight time, ground duty of any kind, and standby. Local travel up to a maximum of 30 minutes each way between the worksite and place of lodging will not be considered duty time. Flight crewmembers will be subject to the following duty hour limitations:

B10.1 A maximum of 14 consecutive duty hours during any assigned duty period.

B10.1.1 All crewmembers must have two 24-hour periods of rest (off duty) within any 14 consecutive calendar days. In the conterminous United States, these two 24-hour rest periods must be 2 calendar days off duty.

B10.1.2 The pilot must be given a minimum of 10 consecutive hours of rest (off duty) prior to any assigned duty period.

B10.1.3 Regardless of the above limits, pilots are expected to notify the government if they become fatigued prior to reaching the duty day limit.

B10.2 Flight Limitations.

B10.2.1 Each crewmember must report all flight time, regardless of how or where performed, except personal pleasure flying. Crewmembers and relief crewmembers reporting for duty may be required to furnish a record of all duty and/or flight time during the previous 14 days. This record will be used to administer flight and duty time limitations.

B10.2.2 Flight time to and from a duty station as a flight crewmember (commuting) must be reported and counted toward limitations if it is flown on a duty day. Flight time includes but is not limited to military flight time, charter, flight instruction, 14 CFR, Part 61.56 flight review, flight examinations by FAA designees, any flight time for which a flight crewmember is compensated, or any other flight time of a commercial nature whether compensated or not.

B10.2.3 Flight crewmembers will be limited to the following flight hour limitations, which must fall within their duty hour limitations:

B10.2.3.1 A maximum of 8 hours flight time during any assigned duty period.

B10.2.3.2 A maximum of 42 hours flight time during any consecutive 6-day period. When a pilot acquires 36 or more flight hours in a consecutive 6-day period, the pilot will be

Aircraft Rental Agreement (ARA) 14 given the following 1 calendar day off duty for rest, after which a new 6-day cycle will begin.

B11 Personnel Duty Limitations

B11.1 The Contractor must monitor and remove from duty any personnel for fatigue or other causes before they reach their daily duty or flight limitations.

B11.2 Federal agencies may issue a notice reducing the length of personnel duty days and/or increasing days off either on a geographic or agency-wide basis.

OPERATIONS

B12 Contractor's Reporting and Release Base

B12.1 The Contractor's base of operations must be as stipulated in Section A2. The Government and the Contractor may agree to a different report/release base(s) at the time an order is placed.

B12.2 If operating away from the Contractor's base of operations, additional allowances specified in Section C may apply.

B13 Pilot Authority and Responsibilities

The Contractor must ensure that the pilot is responsible for: (1) operating the aircraft within its operating limits, (2) the safety of the aircraft, (3) its occupants, and (4) the cargo. The agreement pilot:

B13.1 Must comply with Government directions, except, when in the pilot's judgment, such compliance would violate Federal or State regulations or agreement terms and conditions. The pilot has the final authority to determine whether the flight can be accomplished safely and must refuse any flight or landing which is considered hazardous or unsafe.

B13.2 Must not permit any passenger to ride in the aircraft or any cargo to be loaded therein unless authorized by the Government.

B13.3 Must be responsible for computing the aircraft’s weight and balance for all flights and for ensuring that the gross weight and center of gravity do not exceed the aircraft's limitations.

The pilot must also properly secure all cargo.

B13.3.1 Must perform takeoff performance calculations which include:

• Take off distance required vs. runway available.

• Climb performance to include single engine if operating a multi-engine aircraft.

Under no circumstances will a takeoff or landing be attempted if existing environmental conditions at takeoff or landing cannot be accurately addressed in the Aircraft Flight Manual (AFM) or Pilot’s Operating Handbook

(POH).

B13.4 May not perform preventative maintenance in accordance with 14 CFR 43.3(h) unless authorized by the Contractor’s FAA-issued operations specifications.

B13.5 May function as a mechanic when the aircraft is not available due to unscheduled maintenance provided the pilot holds an A&P certificate and meets all of the mechanic qualifications required by the contractor’s operations specifications.

B13.6 Must not perform scheduled maintenance and inspections when on duty as the primary or relief pilot.

B13.7 Any time when the pilot is engaged in mechanic duties performing unscheduled maintenance, or as an authorized pilot performing preventative maintenance will apply against the pilot's duty day limitations. All time in excess of 2 hours (not necessarily consecutive) will be applied against the pilot's flight hour limitations. After 2 hours, every hour spent as a mechanic, or as an authorized pilot performing preventative maintenance, will be applied against pilot flight time limitation on a one to one basis.

B14 Flight Operations

Regardless of any status as a public aircraft operation, the Contractor must operate in accordance with their approved FAA operations specifications and all portions of 14 CFR 91 (including those portions applicable to civil aircraft) and each certification required under Section B2, unless otherwise authorized by the CO. The Contractor must ensure that all personnel operate in compliance with the following requirements:

B14.1 Manifesting. The PIC must ensure that a manifest of all crewmembers and passengers on board has been completed and that a copy of this manifest remains at the point of initial departure. Manifest changes must be left at subsequent points of departure when practicable. A single manifest of all passengers involved may be left with an appropriate person in those instances when multiple short flights will be made within a specific geographical area and will involve frequent changes of passengers.

B14.2 Passenger briefings. Before each takeoff, the PIC shall ensure that all passengers have been briefed in accordance with the briefing items contained in 14 CFR 135.

Additionally, the briefing must describe the location/use of the following:

a. Aircraft hazards

b. Emergency locator transmitter (ELT)

c. First aid kit

d. Personal protective equipment

e. Gear and cargo security

f. Water ditching procedures when applicable

g. Location and operation of emergency exits.

Aircraft Rental Agreement (ARA) 15

B14.3 Day/night use. Daylight hours are defined as 30 minutes before official sunrise to 30 minutes after official sunset.

B14.3.1 Day/night and IFR aircraft use. Single-engine airplanes with reciprocating engines must not be operated into known instrument meteorological conditions (IMC) or night conditions as defined in 14 CFR with Government personnel on board.

B14.4 Flight plans. Pilots must file and operate on an FAA, ICAO, or a DOI bureau-approved flight plan. Contractor flight plans are not acceptable. Flight plans must be filed prior to takeoff when possible.

B14.5 Flight following. Pilots are responsible for flight following with the FAA, ICAO, and/or in accordance with the DOI bureau-approved flight following procedures. Check-in must not exceed 30-minute intervals under normal circumstances.

B14.6 Smoking (to include electronic cigarettes and personal vaporizers) will not be allowed in the aircraft.

B14.7 Pilot must remain at the flight controls while an aircraft engine is operating.

B15 Security of Aircraft and Equipment

B15.1 The Contractor is always responsible for the security of their contract aircraft, vehicles, and associated equipment.

B15.2 Any aircraft used under this contract must be physically secured and disabled via a dual-lock method whenever the aircraft is unattended. Any combination of two different anti-theft devices designed to lock aircraft flight control surfaces when not in use, or designed to secure an aircraft to the ground, is acceptable, provided they are appropriate for the aircraft. Operational environments and personnel safety must be considered when selecting the locking devices and methods to be used.

B15.2.1 Removal and/or disabling of locking devices and methods must be incorporated into preflight checklists to prevent accidental damage to the aircraft. The devices must be installed in a manner that precludes their inadvertent interference with in-flight operations.

B15.2.2 Using other means of securing or disabling an aircraft is acceptable, provided it achieves a level of security equal to or greater than the following example locking devices and methods:

• Locking hangar Door

• Keyed ignition switch

• Keyed starter switch

• Keyed master power switch

• Hidden battery cutoff switches

• Throttle/power lever lock

• Mixture/fuel lever lock

• Locking fuel cutoff

• Locking tie-down cable

• Locking control surface “gust-lock”

• Propeller lock

• Propeller chain lock

• Propeller cable lock

• Locking wheel lock or chock

• Locking “club-type” devices for control yoke

The following locking devices and security methods do not satisfy the physical security requirements:

• Locking aircraft doors

• Fenced or gated parking area

B16 Personal Protective Equipment (PPE) for Flight Operations

B16.1 The Contractor must provide and require personnel to wear PPE in accordance with the Interagency Aviation Life Support Equipment (ALSE) Guide/Handbook, Chapter 2 Personal Protective Equipment. The ALSE can be found at:

https://www.doi.gov/aviation/library/guides.

B17 Transportation of Hazardous Materials

B17.1 Regardless of any FAA Air Carrier Operations Manual declaration of Will or Will Not Carry, the Contractor may be required to transport hazardous materials. Such transportation must be in accordance with 49 CFR, Department of Transportation Special Permit DOT-SP-9198, and the NWCG Standards for Aviation Transport of Hazardous Materials.

B17.2 A copy of the current DOT Special Permit, NWCG Standards, and DOT Emergency Response Guidebook (ERG) must be carried aboard each aircraft transporting hazardous materials.

B17.3 The Contractor must ensure that each employee who may perform a function subject to this DOT Special Permit has completed the Interagency Aviation Training Module A- 110, Aviation Transportation of Hazardous Materials, within the previous 3 years. The training can be completed online at http://www.iat.gov. The Contractor must document this training in the employee’s records and make it available to the Government when requested.

Note: The DOT special permit and the NWCG Standards are available online at www.doi.gov/aviation/library/guides. The Contractor is responsible for obtaining the DOT Emergency Response Guidebook.

B18 Fuel and Servicing Requirements

B18.1 General http://www.iat.gov/ https://www.doi.gov/aviation/library/guides

Aircraft Rental Agreement (ARA) 16

B18.1.1 The Contractor must supply all fuel and lubricating oils required to operate all equipment during the agreement period.

B18.1.2 All fuel must be commercial (or military) grade aviation fuel approved for use by the airframe and engine manufacturer. Only fuels meeting American Society for Testing and Material (ASTM) or Military Detail (MIL-DTL) specifications are authorized for use.

JET Fuel - ASTM D-1655 (Jet A, A-1, or B), Mil DTL-83133 (JP-8)

Aviation Fuel - ASTM-D-910 (grade 100 or 100LL)

B18.1.3 Contractors must ensure that fuel obtained from distributors or fixed-base operators (FBO) meets the specifications of B18.1.2 and the aircraft is serviced with the proper type of fuel. The Contractor must retain fuel delivery records throughout the agreement period.

B18.2 Fueling Operations.

B18.2.1 Aircraft must not be refueled while any engine is running.

B18.2.2 The NFPA 407: Standard for Aircraft Fuel Servicing handbook must be used as a guide. Copies of NFPA 407 can be obtained from the National Fire Protection Association (NFPA), 1 Batterymarch Park, Quincy, MA 02169.

B18.2.3 Government personnel are not allowed in the safety zone during aircraft fueling operations. The safety zone is defined as within 50 feet of aircraft refueling receptacle.

B18.2.4 Government personnel will not be involved with refueling of contract aircraft, unless the pilot has determined that it is an absolute necessity due to an emergency situation.

Such emergencies must be documented by the pilot using the SAFECOM system.

B18.2.5 Smoking is prohibited within 50 feet of the aircraft and fuel servicing facilities/vehicles.

B18.2.6 Cell phone use is prohibited within 50 feet of the aircraft and fuel servicing facility/vehicle during fueling operations.

B18.2.7 A contract pilot must be present during all fueling operations.

AIRCRAFT MAINTENANCE REQUIREMENTS

B19 General - Maintenance

B19.1 The Contractor must ensure that the aircraft and all required equipment are operated and maintained in accordance with the original equipment manufacturers (OEM) or approved STC holder’s current instructions including airframe, engine, appliances, emergency equipment, and all instructions for continued airworthiness (ICA’s).

B19.2 Before the start date of the contract, the Contractor must ensure that all maintenance deficiencies have been corrected or deferred in accordance with 14 CFR 91.213 or the operator's FAA approved maintenance program. Deferred discrepancies will be evaluated, and the aircraft approved for contract use on a case-by-case basis.

B19.3 The Contractor must correct deficiencies that occur during contract performance in accordance with the appropriate Federal Aviation Regulations or the FAA approved maintenance program.

B19.4 The Contractor must immediately notify the COR and COTR of any change to any engine, propeller flight control or major airframe component or of any major repair following an incident or accident and must describe the circumstances involved.

B20 Airworthiness Directives (ADs) and Manufacturer’s Mandatory Service Bulletins (MMSBs)

B20.1 The Contractor must comply with all applicable FAA ADs and MMSBs before and during contract performance.

B20.2 The Contractor must provide, at the time of agency inspection, a list of issued FAA ADs and MMSBs identifying all those that are applicable and not applicable to the contract aircraft. The list must be in a format similar to the one shown in AC 43-9C, Appendix 1, complete with authorized signature, certificate type and number. This list must include all accessories and equipment installed in each aircraft offered. Signature of the person verifying accuracy of the list is required.

B21 Manuals/Records

B21.1 The Contractor must ensure that all aircraft maintenance is recorded in accordance with 14 CFR Parts 43, 91, and 135 (reference 14 CFR Parts 43.9, 43.11, 91.417, and 135.439). Aircraft total time in service must be recorded. A copy of the current maintenance record must be kept with the aircraft. Electronic copies of manuals and records are acceptable.

B22 Maintenance

Aircraft must be maintained and inspected in accordance with the operator’s FAA approved maintenance program.

B22.1 All maintenance, including inspection, rebuilding, alteration, and installation must be accomplished by a person authorized to perform maintenance in accordance with 14 CFR Part 43.

B22.2 The Contractor must ensure that a mechanic inspects the contract aircraft in accordance with the procedures outlined in the operator’s FAA approved maintenance program. Aircraft total time in service must be recorded.

Aircraft Rental Agreement (ARA) 17

B22.3 All aircraft maintenance entries must include a reference to the approved technical data used to perform any installation, overhaul, major repair, or replacement of any engine, propeller, flight control, or major airframe component. The reference must include the title of the maintenance publication and identify the procedure performed or chapter, page, and paragraph where the procedure can be found. Adherence to this requirement will begin the date of contract award and continue through the duration of the contract.

B22.4 Routine/preventative maintenance must be performed before or after the Government’s scheduled daily use period or as approved by the Contracting Officer’s Representative

(COR).

B22.5 The fire extinguisher must be maintained in accordance with NFPA 10: Standards for Portable Fire Extinguishers or the Contractor’s 135 operations manual.

B23 Maintenance Test Flight

The Contractor must, at their own expense, perform an operational check flight following installation, overhaul, major repair, or replacement of any engine, propeller, flight control system, or when requested by the Contracting Officer (CO) or Contracting Officer’s Technical Representative (COTR). This must be accomplished before the aircraft resumes service under the contract. The pilot must enter the result of this test flight in the aircraft records, as outlined in

14 CFR 91.407.

B24…