EWEB RFP 25-086-S Joint Use, Make Ready, Pole Load

Eugene Water & Electric Board (EWEB) has issued Request for Proposal (RFP) #25-086-S seeking qualified firms to provide comprehensive joint use pole inspection and make-ready services across Lane and Linn Counties in Oregon. The procurement specifically targets companies capable of conducting pre and post pole inspections, performing pole loading analyses, and preparing make-ready requirements for utility pole attachments. Deliverables will include processing approximately 500 annual pole attachment inspections and 473 make-ready tickets with detailed engineering analysis. Evaluation criteria will encompass project management, communication processes, key staff experience, past client references, and value-added services, utilizing a 25-point scoring methodology that heavily weights cost proposals. A voluntary pre-proposal conference is scheduled for August 5, 2025, at 10:00 AM via Microsoft Teams, with formal proposal submissions due by August 29, 2025, at 2:00 PM Pacific Time through the OregonBuys website. The anticipated contract term is approximately five years, with potential renewal options, and will require substantial technical expertise in utility pole attachment inspections and engineering analysis.

EWEB demonstrates a strong commitment to supporting Minority, Women, and Emerging Small Businesses (MWESB) by encouraging their participation in this procurement opportunity. The RFP will require substantial insurance coverage, including $5 million in commercial general liability and $2 million in automobile liability, which may limit smaller or less established firms from qualifying. Attachment rates are preset at $19.81 for compliant attachments and $22.89 for non-compliant attachments, suggesting a structured pricing framework for the selected vendor. While no incumbent vendors are explicitly mentioned, the comprehensive nature of the RFP indicates EWEB is seeking a contractor with demonstrated technical capabilities and proven experience in utility infrastructure management. The annual scope of work, involving 500 pole attachment inspections and 473 make-ready tickets, suggests a potentially significant contract value, though exact budget ranges are not specified in the available documentation.