Addendum 3 - RFP 25-086-S.pdf

Rev 4-21-20

August 20, 2025

ADDENDUM #3

Joint Use Inspection, Make Ready Requirements, and Pole Loading Analysis

RFP 25-086-S

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

Questions and Answers (in Bold):

PRICING SUBMISSION FORMAT

1. You’ve indicated in Addendum 1 that billing will be by unit (e.g., per pole for survey, PLA, make-ready, post-inspection, etc.) so that both the pole owner and attacher understand costs up front. Can you confirm if you also require a separate hourly rate schedule in addition to the unit rates?

Provide hourly rates in addition to unit rates. EWEB assumes there may be services outside a unit based scope, requiring an hourly billed rate.

2. Is there a preferred pricing form or template for submitting these rates?

A standard rate schedule including all services to be performed or could be performed, as well as the table provided in Section. 5.6 Pricing Proposals.

3. Should pricing for permitting-related tasks (initial review, pre-construction meetings, post-inspections, etc.)

be embedded in the unit rate, or listed separately?

EWEB understands permit fees are not a fixed cost that could change over the life of a contract. These should be a separate line item.

PROFESSIONAL ENGINEERING (PE) REQUIREMENTS

4. Will an Oregon-licensed PE be required to stamp or approve all submittals, or only specific deliverables (e.g., Pole Loading Analyses, Make-Ready designs)?

EWEB will require a stamp for the Pole Loading Analysis and any Distribution or Transmission Make-Ready designs. EWED will not require for Comms only Make-Ready work.

5. If only certain submittals require PE oversight, can you clarify which ones? (e.g., Electrical, Civil, Structural) See above.

SCHNEIDER ArcFM DESIGNER SOFT

6. The addendum states that final electrical designs for EWEB’s 12kV distribution system must be produced using Schneider ArcFM Designer and submitted via Designer Work Request Manager into EWEB’s WAM system. Is it mandatory for the contractor to own a Schneider ArcFM Designer license, or will EWEB provide access to its system?

EWEB will provide

7. If the contractor must provide their own, is there a specific version or module configuration required (given the migration from X to XI)?

See above.

Rev 4-21-20

PERMITTING COST HANDLING

8. For filing fees associated with permitting, is the expectation that Attachers pay these directly, or should they be passed through to EWEB by the contractor?

If an attacher is incurring a fee for permitting, they will need to pay it themselves directly.

CLOSING DATE AND TIME

All references to the closing date and time are changed to the following:

Proposal Submission no later than: 2:00 p.m. (PST) -- Tuesday, September 9, 2025

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE PROPOSER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE PROPOSAL FORM.

Addendum prepared by:

Kristin Kokkeler, Purchasing Analyst

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum