EWEB RFP 22-187-G Ductile Iron Fittings

The Eugene Water & Electric Board (EWEB) is seeking proposals for a contract to supply ductile iron fittings for water distribution systems primarily serving Eugene, Oregon and Lane County. The Request for Proposals (RFP) #22-187-G aims to establish contracts with primary and secondary contractors to provide a comprehensive range of ductile iron fittings, including adapters, caps, crosses, elbows, plugs, reducers, sleeves, and tees in various sizes from 4 to 24 inches. Minimum qualifications for proposers include being in business manufacturing the required products for at least 10 continuous years, demonstrating the capability to provide at least $1 million worth of product over 5 years, and having no contract terminations for default or breach in the last 5 years. The evaluation criteria will focus on the supplier's ability to manage delivery, meet contract terms, and provide pricing stability, with proposals scored based on a universal discount from manufacturer's suggested retail prices. Key submission dates include an original deadline of November 29, 2022, which was subsequently extended to December 6, 2022, at 2:00 PM PT, with EWEB reserving the right to waive informalities or reject any proposals.

There are no specific set-aside designations or restrictions on bidder types for this procurement. EWEB has not identified any incumbent vendors and makes no guarantee of specific purchase quantities over the anticipated 5-year contract term. The contract will automatically renew each year, with the primary contractor expected to fulfill most orders. Pricing terms include a universal discount percentage from the manufacturer's suggested retail price list, with guarantees of no price increases for the first 12 months and limited to one price increase request per 12-month period thereafter. Contractors must also agree to proportional price decreases if manufacturer prices decrease. While no specific budget range is provided, the pricing form includes estimated 5-year usage quantities for over 300 line items, suggesting a potentially significant procurement value. The contract will be funded through EWEB's operating budget, with the ultimate goal of establishing a reliable supply of ductile iron fittings for water distribution infrastructure.