Section 5 - Evaluation Criteria~1.docx

5. EVALUATION CRITERIA

Instructions - Include in your proposal package a response to the following questions directly into the MS Word version of this section included in this . Failure to respond to one or more questions could lower total score or cause the response to be deemed Non-Responsive and rejected.

5.1 Ability to Manage Delivery (50 points possible)

A. What general lead time can your company contractually commit to for delivery to EWEB in Eugene, OR. for most of the items listed on the Pricing Bid Form (Form #1) from the date PO is emailed to your office?

GENERAL LEAD TIME: _____ (# of business days)

B. Please list the (few) items by EWEB stock code # that require different lead times, if any, and state how many business days are required for delivery from the date PO is emailed to your office? (Add additional items if necessary.)

Points are higher when fewer exception items are listed.

1.

2.

3.

4.

5.

C. Provide a detailed discussion of specific measures your company will take to help ensure EWEB receives its deliveries in a difficult supply chain environment. Include a discussion of container shortages, overseas challenges, and other problems experienced since year 2020.

D. Discuss any warehousing strategies your company utilizes that can improve delivery efficiencies for the customer.

E. Discuss your company’s ability to substitute other brands that can meet EWEB specifications (with EWEB approval) if urgently needed.

LONG LEAD ITEMS

F. During the Negotiations phase after the Intent to Award has been announced, EWEB will review their Pricing Bid Form with the Proposer selected as the Primary Contractor for any items that have longer lead times than normal (“Long Lead Items”). The Primary Contractor will maintain and store 3 to 6 months EWEB usage at manufacturer’s facility at all times and will be proprietary to EWEB. If the awarded Contractors are not awarded a Contract for the five-year term AFTER this one, EWEB agrees to purchase any remaining Long Lead Item stock that Contractor does not wish to retain.

Proposer can provide this vital service for EWEB under this Contract:

Yes |_| No |_|

Comments/Explanation:

G. The Long Lead Items are to be maintained at manufacturer’s facility nearest Eugene, Oregon.

If Proposer is willing to provide Long Lead Item storage for EWEB, please list the name(s) of manufacturer(s) and the city(ies) where their facility nearest Eugene is located.

H. EWEB reserves the right to inspect and audit Long Lead Item inventory at Contractor’s facility with 2 business days’ notice up to 4 times each year of the Contract (Each year will begin with Contract execution date or the anniversary date of Contract execution.

Proposer can provide this service:

Yes |_| No |_|

Comments/Explanation:

5.2 Ability to Meet EWEB Terms (40 points possible)

Please review Section 2 Scope of Work and Exhibit #1 Sample Contract with Attachment A Standard Terms & Conditions. Indicate any proposed revisions using MS Word Tracking or comments next to the clause. Revisions and clause revised must be easily read and identified. Points will be subtracted from total points possible depending on number of revisions proposed (especially to Attachment A) and degree of changes proposed.

.2 Stability of Pricing (40 points possible)

PLEASE NOTE: PROPOSERS SHOULD CAREFULLY CONSIDER AND STRATEGIZE PRICING AND TERMS THAT CAN BE ADHERED TO IN A VOLATILE SUPPLY ENVIRONMENT IN ORDER TO AVOID THE NEED TO ASK FOR MORE THAN ONE PRICE INCREASE PER YEAR. IT IS EWEB’S INTENTION FOR BOTH PARTIES TO AGREE TO ADHERE TO THE FINAL CONTRACT TERMS OVER THE 5-YEAR TERM PERIOD. EWEB SEEKS PARTNERSHIPS WITH CONTRACTORS WHO ARE NOT ONLY AWARE OF THE POTENTIAL OF RANDOM PRICE INCREASE REQUESTS, BUT WHO CAN PROFESSIONALLY AND PROACTIVELY STRATEGIZE AND MANAGE THEM.

A. Please discuss your company’s strategies and tactics to stabilize and maintain original contracted pricing.

B. For each of the following terms, please confirm that your company can include them in the awarded Contract by check marking the “Yes” box. Include any comments below if helpful. Points are based on Proposer’s ability to meet the terms as provided below. A check mark in the “No” box, proposed revisions, and/or elimination of terms will result in point deduction. EWEB reserves the right to negotiate these items further with any Finalist named in an Intent to Award notice.

1. Pricing

a. A universal discount percentage from the manufacturer’s suggested retail price list shall be applied to all items ordered by EWEB, including those shown on the Pricing Bid Form (Form #1) AND any special orders (items that are not listed on the Pricing Bid Form) placed.

Yes |_| No |_| Yes, with a few exceptions |_|

Comments/Explanation:

b. Invoices shall always reflect prices in effect on the date the EWEB Purchase Order was issued to Contractor.

2. Requested Price Increases

a. Contractor agrees that no price increases will be requested for the first 12 months of the Contract.

b. Contractor will guarantee no more than one price increase request for every 12-month period under the Contract term.

Changes in prices/discounts may be made at any time during the 12-motnh period and then only in the same proportional amount that changes have occurred on the manufacturer's latest published price list. (Example: Manufacturer raises price 2%. Requested price increase will be no more than 2% etc.)

The manufacturer’s most recent retail price list must accompany the written request for price change.

All information regarding any proposed price or discount change shall be submitted to EWEB in writing. EWEB shall have the right to accept or reject any or all of the proposed change(s). If the price change request is accepted, any new prices shall become effective on the date the amendment to the Contract is signed by both parties

3. Price Decreases

a. A copy of the manufacturer’s most recent suggested retail price list, including all EWEB contracted items, will be provided no later than 90 days after Contract execution and thereafter, every 90 days for the life of the Contract (whether pricing has changed or not.)

[Dates to be inserted at time of final Contract draft.]

b. Contractor guarantees a decrease in the same proportional amount of any price decreased on the manufacturer’s most currently released retail price list each quarter of the Contract term.

5.3 Pricing Proposals (70 points possible)

NOTE: Estimates Not Binding – Form #1 Pricing Bid Form lists the estimated five-year usage for ductile iron fittings (Column I ), however, any such estimates are for bidding purposes. EWEB makes no guarantee of the actual quantity of product that will be purchased over the five-year period and estimated quantities shall not be construed as a guarantee.

A. Submit Pricing Bid Form (THIS ITEM SCORED) - After filling out the line items in columns E through H on the MS Excel version of the Pricing Bid Form (Form #1) included with this RFP, a total sum of all line items will be indicated at the bottom of the document. This will be your total cost proposed. Total points for cost will be determined according to the following formula:

A = Total Possible points = 70 L = Lowest cost proposed X = Cost being scored B = Awarded Score

Formula: "L" divided by "X" times "A" = "B"

Example: If A = 200 Points, L = $50,000; X = $75,000; then: $50,000 / $75,000 x 60 = 47 points

Pricing score will be decreased by 10% if Proposer cannot contractually guarantee item 5.B.2(A)(2)(a), where price can be guaranteed for first 12 months, as indicated by Proposer’s response to that item.

Pricing score will be decreased by 20% if Proposer cannot contractually guarantee item 5.B.2(A)(2)(b), where no more than one price increase per year will be contractually guaranteed, as indicated by Proposer’s response to that item.

Pricing score will be decreased by 30% if Proposer cannot contractually guarantee either item 5.2(A)(2)(a) or (b), as indicated by Proposer’s response to those items.

B. Submit most current Manufacturer’s Retail Price List. Attach a copy of the most recent manufacturer’s suggested retail price list. The price list should include all items supplied by manufacturer that appear on the Pricing Bid Form for this RFP, as well as items that are not on the Pricing Bid Form that can be special ordered during the Contract term.

The manufacturer’s current suggested retail prices on the list should match those listed in the Pricing Bid Form under column “G”.

Revised 9-6-22 RFP 22-187-G Ductile Iron fittings