Eugene Water & Electric Board (EWEB) ITB 26-008-S Vegetation Management Services

The Eugene Water & Electric Board (EWEB) has issued Invitation to Bid (ITB) #26-008-S for vegetation management services primarily within the McKenzie Corridor in Oregon. The procurement seeks contractors to provide comprehensive vegetation maintenance and enhancement services on EWEB-owned or controlled properties, utilizing power equipment such as weed-eaters, chainsaws, brush hogs, and hand tools, with potential heavy equipment needs like mini excavators and chippers. Bidders must possess a minimum of five years of comparable vegetation management experience, demonstrating plant identification and habitat restoration skills, along with compatible GIS mapping capabilities. The contract duration spans from April 6, 2026, through April 5, 2031, with potential renewals not exceeding five total years. Key submission details include a bid closing date of January 29, 2026, at 2:00 PM PT via the OregonBuys electronic platform, with an Intent to Award scheduled for February 2, 2026, and Board approval on March 3, 2026. Contractor crews are expected to consist of three to four persons working either five 8-hour shifts or four 10-hour shifts per week, under the direction of EWEB's Environmental Specialist.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Pricing is structured as a loaded labor rate per hour with estimated annual labor hours, supplemented by optional pricing for heavy equipment. Contractors must provide substantial insurance coverage, including Commercial General Liability Insurance ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability Insurance ($1,000,000 combined single limit), and Workers' Compensation coverage as mandated by Oregon law. Price adjustments are restricted, with no increases permitted during the first 12 months and subsequent annual increases limited to a maximum of 5% with appropriate documentation. While specific budget ranges are not detailed, the contract includes provisions for reimbursing contractor expenses for heavy equipment rental, noxious weed debris disposal, and other approved out-of-pocket expenses at actual cost. The solicitation emphasizes comprehensive safety, site protection, and environmental compliance requirements, including protocols for archaeological resource protection and wildlife discovery.