26-008-S Bid Tab Sheet - letter format.pdf

This is a Bid Tab Sheet for Invitation to Bid (ITB) #26-008-S issued by the Eugene Water & Electric Board (EWEB) for vegetation management services in Oregon, primarily within the McKenzie Corridor. The procurement solicited comprehensive vegetation maintenance and enhancement services on EWEB-owned or controlled properties, requiring contractors to utilize power equipment such as weed-eaters, chainsaws, brush hogs, and hand tools, with potential needs for heavy equipment including mini excavators and chippers. The bid closing date was January 29, 2026, at 2:00 PM PT, with an Intent to Award scheduled for February 2, 2026, and Board approval on March 3, 2026. The contract term extends from April 6, 2026, through April 5, 2031, with potential renewals not exceeding five total years. Contractor crews are expected to consist of three to four persons working either five 8-hour shifts or four 10-hour shifts per week under the direction of EWEB's Environmental Specialist.

Eleven firms submitted responsive bids structured as loaded hourly labor rates with estimated annual labor hours, with Oregon Woods Inc. submitting the lowest bid at $46.00 per hour for a total of $36,800.00 and MacKay Sposito Constructors LLC dba Riparia Environmental submitting the highest bid at $167.00 per hour for a total of $133,600.00. Award was made to the lowest responsive and responsible bidder for the total of items selected for award, with EWEB reserving the right to award to one or more bidders and to withdraw items from award consideration or make awards by line or entire bid as deemed in EWEB's best interest. Bidders were required to demonstrate a minimum of five years of comparable vegetation management experience, possess plant identification and habitat restoration skills, and maintain compatible GIS mapping capabilities. Contractors must provide substantial insurance coverage, including Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance of $1,000,000 combined single limit, and Workers' Compensation coverage as mandated by Oregon law, with price adjustments restricted to no increases during the first 12 months and subsequent annual increases limited to a maximum of 5%.