26-008-S Notice of Intent to Award - OregonBuys.pdf

This is a Notice of Intent to Award issued by the Eugene Water & Electric Board (EWEB) for as-needed vegetation management services in Oregon, primarily within the McKenzie Corridor. The solicitation, identified as ITB 26-008-S, sought contractors to provide comprehensive vegetation maintenance and enhancement services on EWEB-owned or controlled properties using both hand tools and power equipment such as weed-eaters, chainsaws, and brush hogs, with potential requirements for heavy equipment including mini excavators and chippers. The bid closing date was January 29, 2026, at 2:00 PM PT, with an Intent to Award scheduled for February 2, 2026, and Board approval on March 3, 2026. The contract is for a five-year term from April 6, 2026, through April 5, 2031, with potential renewals not to exceed five total years. Contractor crews are expected to consist of three to four persons working either five 8-hour shifts or four 10-hour shifts per week under the direction of EWEB's Environmental Specialist.

EWEB has completed its bid evaluation and intends to award contracts to three responsive and responsible bidders determined to be the lowest: Oregon Woods Inc. of Eugene, Oregon; Northwest Reforestation of Salem, Oregon; and Habitat Contracting LLC of Eugene, Oregon. Bidders were required to demonstrate a minimum of five years of comparable vegetation management experience with plant identification and habitat restoration skills and compatible GIS mapping capabilities. Pricing is structured as a loaded labor rate per hour with estimated annual labor hours, supplemented by optional pricing for heavy equipment, with contractor expenses for heavy equipment rental, noxious weed debris disposal, and other approved out-of-pocket costs reimbursed at actual cost. Contractors must maintain substantial insurance coverage including Commercial General Liability Insurance ($1,000,000 per occurrence, $2,000,000 aggregate), Automobile Liability Insurance ($1,000,000 combined single limit), and Workers' Compensation coverage as required by Oregon law. Price adjustments are restricted, with no increases permitted during the first 12 months and subsequent annual increases limited to a maximum of 5% with appropriate documentation.