ESB - Lenel Card Reader Access - Estacada Dist 2C HQ and Sandy Maintenance Station

The Oregon Department of Transportation (ODOT) is seeking an Emerging Small Business (ESB) certified contractor to implement a Lenel card reader access control system at two locations: the Estacada District 2C Headquarters and Sandy Maintenance Station in Clackamas County. The project requires installing and integrating access control infrastructure, which includes adding card readers and keypads to an existing motorized cantilever gate and multiple building entry points. Specific technical requirements involve running low voltage wiring from the gate to a card reader enclosure, installing additional Lenel keypads and readers, and ensuring complete system integration according to provided technical specifications and plans. The project has critical timeline milestones, with substantial completion required by June 30, 2024, and final completion by July 31, 2024. A voluntary pre-quote walkthrough is scheduled for January 30-31, 2024, and the bid submission deadline is February 12, 2024, at 10:30 am through the OregonBuys eProcurement system. Preliminary bid results indicate three contractors submitted proposals, with bids ranging from $38,390 to $80,280.

The procurement is specifically restricted to ESB-certified contractors, with ODOT reserving the right to award the contract to the lowest responsive bidder meeting the ESB certification requirements. The project requires coordination with approved Lenel Value Added Resellers for system programming and testing, and contractors must obtain necessary local permits and comply with safety regulations. Existing infrastructure includes a 4-inch conduit sleeve under the drive entrance, new sleeve pipes across landscape areas, and a 1-inch underground data conduit connecting the office, gate motor, and gate pedestal. The contractor will be responsible for protecting materials, equipment, and repairing any potential damage to the premises. While precise contract value is not explicitly stated, the preliminary bid results suggest a project budget between $38,390 and $80,280. Additional requirements include maintaining a qualifying drug testing program and certifying no outstanding liquidated or delinquent debt owed to the State of Oregon.