Equipment Maintenance Repairs for Man Lifts Pallet Jacks Ect

The West Virginia Department of Agriculture, on behalf of Jefferson County, is soliciting an open-end maintenance and repair contract for material handling and warehouse equipment through Agency Request for Quote (ARFQ) 1400 AGR2600000012. The procurement covers preventative maintenance and repair services for man lifts, pallet jacks, electric walkie riders, electric sit-down and stand-up lifts, forklifts, and pallet wrap machines maintained at the Department of Agricultural Services Food Distribution Program in Ripley, West Virginia. Vendors must demonstrate a minimum of five years of documented experience in inspecting, testing, repairing, and maintaining the specified equipment types and must provide Yale training and/or certification documentation prior to contract award. The contract will be awarded to the vendor offering the lowest overall total cost based on a pricing structure consisting of an hourly labor rate (estimated at 200 hours annually) multiplied by the vendor's proposed rate, plus estimated parts costs of $10,000 annually multiplied by a vendor-designated parts cost multiplier. All parts must be new and equal to or better than original manufacturer specifications, obtained from authorized suppliers, with a minimum three-month warranty on all labor required. Vendor questions must be submitted by 11:30 AM EST on May 8, 2026, and completed bids are due by 11:30 AM EST on May 15, 2026, with submissions accepted through the Vendor Self Service Portal, fax, or courier delivery to Charleston, West Virginia; a mandatory pre-bid meeting is required for all vendors, with failure to attend resulting in automatic bid disqualification.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted categories are identified in the solicitation documents. The contract carries a maximum value of $50,000, encompassing all payments under the initial one-year term, three renewal options (each for successive one-year periods contingent upon mutual written consent), delivery orders, and change orders. The apparent successful vendor must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence, with proof required prior to contract award. Pricing is firm for the contract life, with unit prices prevailing in cases of discrepancy, and all vendors must comply with federal, state, and local laws including workers' compensation requirements and proper state licensing. The contract is contingent upon legislative appropriation or availability of funds, with non-appropriation not constituting default. No incumbent contractor or existing technology integration requirements are specified in the available documents.