Envelopes (assortment) (DGS/OTA)

The California Department of General Services (DGS), Office of Technology Assistance (OTA), is conducting an Invitation for Bid (IFB) for an extensive assortment of recycled paper envelopes across multiple specifications and sizes. The procurement seeks twelve different envelope line items, ranging from #9 and #11 sizes to booklet-style envelopes, with quantities spanning from 202,500 to 15,624,000 units. All envelopes must meet strict technical requirements, including construction from 24-28 pound white wove or brown kraft paper, a minimum of 30% post-consumer recycled content, and specific dimensional tolerances for window placements, seam configurations, and adhesive applications. Bidders must submit physical bids by November 18, 2025, at 2:00 PM PT, with sample envelopes due by November 21, 2025, and a proposed Notice of Intent to Award scheduled for November 22, 2025. The contract will be awarded on an "All or None" basis to the responsive and responsible bidder offering the lowest cost while meeting all administrative and technical specifications outlined in the extensive documentation, with delivery required within thirty calendar days after receipt of the purchase order.

The solicitation includes several state preference programs and set-aside designations, specifically highlighting opportunities for Disabled Veteran Business Enterprise (DVBE) incentives and small business preferences. Bidders must comply with California civil rights laws, the Iran Contracting Act, and the Darfur Contracting Act, and provide certifications regarding international business activities and small business status. The procurement applies the Target Area Contract Preference Act (TACPA) and requires vendors to complete a detailed Narrative Response form documenting their business registration, tax permits, and distribution capabilities. While no specific incumbent vendor is mentioned, the contract appears to have a substantial potential value given the high-volume envelope requirements. Protests are subject to an Alternative Protest Process with protest bonds set at 10 percent of the contract amount. The primary procurement contacts are Evonne Rogers and backup contact Sophanna Lim from the California DGS, who will manage the solicitation and vendor interactions throughout the procurement process.