Enhancement and Maintenance of the Cancer and Chronic Disease Data Mgt System

The State of Delaware Department of Health and Social Services is issuing a Request for Proposal to enhance and maintain the Cancer and Chronic Disease Data Management System (CCDDMS), a comprehensive platform supporting the Bureau of Cancer Prevention and Control and Bureau of Chronic Disease. The procurement encompasses professional services including system maintenance and technical support using C#.NET and SQL Server, development of patient navigation tools aligned with CDC requirements, creation of data visualization dashboards, establishment of Smartsheet licenses for multiple programs, implementation of pharmacy claim submission functionality, integration of EDI/EPIC connectivity, provision of monthly and ad hoc reporting with CDC compliance, and Spanish language options at the database logon screen. Deliverables include baseline project plans, business requirements documents, design specifications, communications plans, test plans, training plans, and implementation plans, with the vendor required to demonstrate expertise in C#.NET, SQL Server, web system hosting, enrollment and eligibility processing, medical billing, reporting, automated document intake, role-based security, Smartsheet, and systems interoperability. The evaluation criteria assign points across six categories: vendor qualifications and administrative oversight (35%), methodology proposed (25%), proposed budget compared to required activities (10%), responses to scope of services (15%), evaluation of proposed costs as they relate to delivered services (12%), and ACA Safe Harbor Additional Fee (3%). The deadline for submitting questions is June 4, 2026, at 3:30 PM EST, with responses posted by June 17, 2026, and the proposal submission deadline is July 8, 2026, at 1:00 PM EDT, with an estimated award notification date of August 8, 2026, and project start date of October 15, 2026.

The contract structure includes an initial two-year term with eight optional one-year extensions for a total potential ten-year contract period, with pricing submitted according to the Project Cost Template and subscription license costs applied only during active utilization, not during implementation and development phases. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation; however, vendors are required to submit quarterly subcontracting reports identifying diversity supplier participation, and the State requests attestation that no non-public State of Delaware data will be stored or transferred outside the United States. The contract requires compliance with Section 508 of the Rehabilitation Act and Web Content Accessibility Guidelines Level AA, as well as HIPAA regulations, Delaware Department of Technology and Information security standards, and either data encryption at rest or cyber liability insurance coverage of $1,000,000 per occurrence/$3,000,000 per aggregate. The structure is a firm fixed-price professional services agreement with milestone-based payments held at 20 percent until project completion, and contractor staff, including the Project Director and Project Manager, must undergo criminal background checks and be on-site in New Castle, Delaware, during the project phase. The State of Delaware reserves the right to award the contract to the vendor whose proposal is most advantageous rather than necessarily the lowest bidder and may award to multiple vendors; no specific budget range or estimated award value is disclosed in the solicitation documents.