HSS26038-EMCCDDMS_appF.pdf
PDF 109 KB Posted
- Solicitation number
- HSS26038-EMCCDDMS
- Issued by
- New Castle County, Delaware
About this file
This is a Project Cost Proposal form (Appendix F) for the State of Delaware Department of Health and Social Services' Enhancement and Maintenance of the Cancer and Chronic Disease Data Management System (CCDDMS) contract. The proposal structure requires contractors to complete firm fixed-cost forms covering the entire project lifecycle and operations period. The project is organized into four phases: Phase 1 (Planning) includes activities such as scheduling meetings, finalizing staffing, and developing project schedules and management plans; Phase 2 (Configuration and Customization) encompasses cloud instance setup, product configuration, and creation of training and test plans; Phase 3 (Testing and Deployment) involves implementing test and training plans with deliverables including user guides and data dictionaries; and Phase 4 (Operations and Support) begins post-deployment and extends through the contract term. The proposal submission deadline is July 8, 2026, at 1:00 PM EDT, with an estimated project start date of October 15, 2026. The contract structure includes an initial two-year term (Base Years 1-2) with two optional two-year extensions, for a potential total of six years of operations and support coverage, though the evaluation criteria reference a ten-year potential contract period with annual extensions.
Contractors must submit pricing using firm fixed-cost methodology, with Phase 1-3 costs covering project lifecycle activities through deployment and Phase 4 costs covering annual operations and support beginning in the Operations and Support Phase. The annual operations and support costs can be presented as a single all-inclusive category or itemized into separate categories such as product hosting, staffing, or supplies, with costs differentiated across three-year periods (Years 1-3, Years 4-5, and Years 6-7) and subsequent annual periods. Base Year 1 costs must be prorated to exclude project lifecycle costs based on the projected Operations and Support Phase start date identified in the contractor's project plan. The total project cost is calculated as the sum of all project lifecycle phases and operations and support costs across all contract years. Payment is structured as milestone-based with 20 percent retention held until project completion, and the State of Delaware reserves the right to award to the vendor whose proposal is most advantageous rather than the lowest bidder, with potential for multiple awards.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| HSS26038-EMCCDDMS_appB.pdf | ||
| HSS26038-EMCCDDMS_appD.pdf | ||
| HSS26038-EMCCDDMS_appE.pdf | ||
| HSS26038-EMCCDDMS_appC.xlsx | XLSX spreadsheet | |
| HSS26038-EMCCDDMS_rfp.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
APPENDIX F
PROJECT COST PROPOSAL
G1. FIRM FIXED COST FORMS
The contractor shall complete sections G1.1 (Project Lifecycle Cost) and G1.2 (Annual Operations and Support Cost), the sum of which represents the firm fixed cost for the contract presented in section G1.3 (Total Project Cost).
G1.1 PROJECT LIFECYCLE COST
The following represents the deliverables and activities per the project lifecycle and phases presented in Appendix B, Section 1.2 (Project Lifecycle). In effect, the contractor’s Project Plan defines a payment schedule; and upon the successful completion and approval of the deliverables and activities for each phase, the contractor will be paid the set amount. This section covers the cost through deployment, and section G1.2 covers the cost post-deployment.
G1.1.1 Phase 1 Project Phase Deliverables & Activities Project Cost
Planning Phase Activity: Schedule and conduct meetings Activity: Finalize contractor and stakeholder staffing Activity: Finalize subcontractor and/or vendor contracts, if applicable Deliverable: Project Schedule Deliverable: Change Management Plan Deliverable: Continuity of Operations Plan Deliverable: Interface Control Document(s) Deliverable: Architecture Network Diagram Project Phase Cost $
G1.1.2 Phase 2 Project Phase Deliverables & Activities Project Cost
Configuration and Customization Phase Activity: Schedule and conduct meetings Activity: Spin-up the cloud instance for the SaaS product Activity: Configure the product Activity: Customize the product, if applicable Deliverable: Training Plan Deliverable: Test Plan Deliverable: Product Deployment Plan Project Phase Cost $
G1.1.3 Phase 3 Project Phase Deliverables & Activities Project Cost
Testing and Deployment Phase Activity: Schedule and conduct meetings Activity: Implement the Test Plan Activity: Implement the Training Plan Activity: Implement the Product Deployment Plan Deliverable: User Guide Deliverable: Data Element Dictionary Project Phase Cost $
G1.2 ANNUAL OPERATIONS AND SUPPORT COST
The contractor shall set the annual operations and support cost, which can be specified as a single all-inclusive cost category or itemized into separate cost categories (e.g., product hosting cost, mailing cost, supply cost, contractor staff position, etc.). The contract effective date begins Base Year 1 of the contract, and the firm fixed cost for the contract includes Base Year 1 through Base Year 2. The Division of Public Health has the option to extend the contract with two (2) extensions for a period of two (2) years for each extension.
The annual operations and support cost begins with phase 4 of the project lifecycle, Operations and Support Phase, per Appendix B, Section 1.2 (Project Lifecycle). As such, the contractor shall prorate at a minimum Base Year 1 to exclude the Project Lifecycle Cost stated in section G.1.1, based on the projected start date of the Operations and Support Phase stated in the contractor’s Project Plan submitted per RFP Appendix B. This section covers the post-deployment cost, and section G1.1 covers the cost for the project lifecycle phases through deployment.
Operations and Support Cost Category Years 1-3 Cost Years 4-5 Cost Years 6-7 Cost Cost Category 1 Cost Category 2 Cost Category n Total Annual Cost $ $ $
Operations and Support Cost Category Years 8-9 Cost Year 10 Cost Cost Category 1 Cost Category 2 Cost Category n Total Annual Cost $ $
G1.3 TOTAL PROJECT COST
The contractor shall state the total project cost as the sum of sections G.1.1 and G.1.2.
Project Cost Category Project Cost Phase 1 – Planning Phase Phase 2 – Configuration and Customization Phase Phase 3 – Testing and Deployment Phase Phase 4 – Operations and Support Phase – Years 1-3 Phase 4 – Operations and Support Phase – Years 4-5 Phase 4 – Operations and Support Phase – Years 6-7 Phase 4 – Operations and Support Phase – Years 8-9 Phase 4 – Operations and Support Phase – Year 10 Total Project Cost $
| G1. Firm Fixed Cost Forms |
| G1.1 Project Lifecycle Cost |
| G1.1.1 Phase 1 |
| G1.1.2 Phase 2 |
| G1.1.3 Phase 3 |
| G1.2 Annual Operations and Support Cost |
| G1.3 Total Project Cost |
File details come from the government source that posted it. Updated .