Engineering Services for Water System

City of Cocoa, Florida is requesting qualifications from engineering consulting firms for comprehensive water system planning, design, permitting, construction administration, and program management services, with responses due October 13, 2026 and a question deadline of September 15, 2026. The scope spans 26 categories of work across treatment facilities, transmission and distribution mains, pumping stations, storage tanks, wells, SCADA and instrumentation design, asset management, hydraulic modeling, permitting, environmental assessments, and grants administration.

Evaluation uses a 100-point cumulative scoring system: Firm Qualifications (20 points), Project Team Qualifications (28 points), Experience and Performance (25 points), Project Approach (10 points), Location within 75 miles of City Hall (15 points, zero points if outside), and Minority Business Enterprise certification (2 points). The Project Manager and Project Engineer must hold Florida professional engineer licenses with offices and residences within 75 miles of City Hall; replacement of either position requires prior written City approval. Respondents must carry professional liability insurance of $3 million per occurrence with a $50,000 deductible, commercial general liability insurance of $1 million per occurrence with a $5,000 deductible, and automobile liability insurance.

The contract term will not exceed three years with two optional two-year renewals, extendable by City Council if necessary. The City will conduct competitive negotiations under Florida Statute 287.055 with the highest-ranked firm(s), with final contract approval by City Council. Submissions must include one original, three paper copies, and one USB drive with a complete electronic PDF copy, delivered to the Office of the Purchasing Manager at 65 Stone Street, Cocoa, Florida 32922. The anticipated schedule includes presentation selections by November 3, presentations on November 10, final ranking by November 13, City Council approval on December 8, and contract execution by December 18, 2026. The City reserves the right to reject all proposals, select multiple consultants, solicit separate proposals for component projects, and terminate negotiations at any time. The City is tax-exempt and will not pay respondent preparation expenses, interview travel costs, or retainer fees.