Engineering Services for Orem Well #11

The City of Orem is issuing a Request for Proposals for engineering services to plan, design, and manage the construction of Orem Well #11, a new drinking water well located at 415 West 1600 North that will serve approximately 19 square miles with 23,000 service connections. The project scope encompasses six primary tasks: data collection and analysis, obtaining state approval for a new point of diversion, developing a site plan, creating construction drawings and bid documents, providing construction management services, and assisting with startup and troubleshooting. Proposals must be received by May 28, 2026, at 3:00 PM and may be submitted via Bonfire or in sealed format to the City of Orem Finance Department. Evaluation criteria allocate points as follows: 20 percent for professional qualifications, 20 percent for specialized experience of the project manager and team, 20 percent for past performance on similar projects, 10 percent for maintaining office and full-time personnel within Utah and proximity to Orem, 10 percent for capacity to complete work within an acceptable timeframe, and 20 percent for fair and reasonable fees. Proposal submissions must not exceed 20 numbered pages (with 11" x 17" acceptable for diagrams), use minimum 12-point font, and must include a task-based, not-to-exceed fee proposal with itemized spreadsheets detailing estimated hours, hourly rates, and fee extensions for each staff member per task. A pre-bid meeting will be conducted, and selected consultants may be invited for interviews; the City reserves the right to award based on initial proposals without discussions, reject any proposal, waive minor irregularities, or disqualify proposals with significant deviations from RFP requirements.

The RFP does not specify set-aside designations, disadvantaged enterprise restrictions, or limitations on the types of organizations eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. There is no explicit budget range or award value listed in the procurement materials; however, the fee proposal evaluation component carries significant weight in the selection process, suggesting cost reasonableness and value will be critical factors. The City assumes no obligation for costs incurred in proposal preparation or interviews, and no contract award is guaranteed. Interested firms should note that proximity to Orem and maintaining office and full-time personnel in Utah represent evaluation advantages, with these location-based factors accounting for 10 percent of the total evaluation score.