Employee Apparel

The City of Florissant, Missouri is requesting bids for citywide employee apparel and customization services on an as-needed basis under IFB #25-0264-PR, with bids due August 31, 2026 at 10:00 a.m. and questions due August 26, 2026. No restrictive set-asides apply, but evaluation criteria assign a 5% weight to local business status in Florissant.

The scope encompasses t-shirts with and without pockets, performance t-shirts, polos (men's, unisex, and women's), sweatshirts, insulated hooded sweatshirts, hats, grey pants in multiple styles, tank tops, quarter-zip pullovers, long-sleeve shirts, coats, jackets, and high-visibility ANSI reflective apparel. The contractor must maintain stock in sizes S-4XL, provide all available colors in the catalog, and deliver embroidery, screen printing, vinyl lettering, and logo services. The City estimates 600–800 items annually, with no minimum order quantities guaranteed and single-item orders potentially required. Standard delivery for in-stock items is within 10 calendar days of purchase order receipt, FOB Destination with freight prepaid and added. Unit pricing must remain consistent regardless of order quantity, with separate itemization of shipping, handling, setup, digitizing, embroidery, screen printing, vinyl lettering, and other customization costs. A web-based ordering system is preferred but not required.

The contract runs one year effective September 1, 2026, with options to renew for two additional one-year periods. Pricing shall remain firm for the contract term. Payment is Net 30, and the City is sales tax exempt. Evaluation criteria weight product quality and selection (25%), discount off catalog pricing (30%), customer service (20%), ordering process (10%), local business status in Florissant (5%), return policy (5%), and warranty (5%). Bidders must submit sample apparel with embroidered and screen-printed logos by the bid deadline, certificates of insurance naming the City as additional insured (minimum $1 million), three references, catalogs with discount percentages, detailed ordering and return processes, and warranty information. Bidders must comply with Missouri work authorization requirements and submit a Work Authorization Affidavit for Business Entities. Performance and payment bonds equal to 100 percent of the aggregate contract amount are required. Manufacturer names, brands, and reorder numbers must be identified; substitutions require prior written approval.