Employee_Apparel.pdf

INVITATION FOR BID

25-0264-PR

EMPLOYEE APPAREL

City of Florissant

955 Rue St. Francois

Florissant, MO 63031

RELEASE DATE: August 14, 2026

DEADLINE FOR QUESTIONS: August 26, 2026

RESPONSE DEADLINE: August 31, 2026, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/florissantmo https://procurement.opengov.com/portal/florissantmo

City of Florissant

INVITATION FOR BID

Employee Apparel

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions V. Pricing Table

Attachments:

A - WORK AUTHORIZATION AFFIDAVIT FOR BUSINESS ENTITIES

D - Instructions to Bidders

E - General Conditions

F - Special Conditions

G - City Seal Black

H - Florissant Performing Arts Center

I - Parks Rebrand black text

J - Parks Rebrand white text

K - Bid Contract Template

Invitation For Bid #25-0264-PR Title: Employee Apparel

1. Introduction

1.1. Summary

General work description:

The City of Florissant is requesting bids for citywide apparel. Apparel items will be purchased on an as-needed weekly, monthly, or quarterly basis. The City estimates approximately 600–800 items annually.

Unit pricing shall remain consistent regardless of order quantity. Bidders shall provide separate pricing for embroidery, logo, screen printing, vinyl lettering, and any other decoration services. A web-based ordering system is preferred but not required. The successful bidder must be capable of providing embroidery, screen printing, and logo services.

Scope of Work

The Contractor shall furnish all labor, materials, equipment, and services necessary to provide new, first-quality apparel and customization services. Requirements include:

• Consistent sizing, colors, and durability.

• Ability to fulfill small and bulk orders without price variation.

• Accurate order fulfillment.

• Maintain stock of size S–4XL

Provide apparel in all colors available for that item in catalog.

• Coordinate orders with City departments.

Ordering

Orders will be issued on an as-needed basis through authorized Purchase Orders. No minimum quantities are guaranteed. Single-item orders may be required.

Pricing

Pricing shall remain firm for the contract term. Shipping, handling, setup, digitizing, embroidery, screen printing, vinyl lettering, and other customization costs shall be itemized separately.

Delivery

FOB Destination, Freight Prepay and add. Standard delivery for in-stock items shall be within 10 calendar days after receipt of a valid Purchase Order. Payment Terms: Net 30.

Substitutions

Manufacturer, brand, and reorder numbers shall be identified. Substitutions require prior written approval by the City of Florissant.

Items for Bid

• T-Shirts with and without pockets

• Performance T-Shirts

• Polos (Men's, Unisex, and Women's) with and without pockets

• Sweatshirts

• Insulated Hooded Sweatshirts

• Hats

• Pants (color grey) Men's/Women's o Technician Ripstop o Duck Carpenter o Poly/Cotton Blend Work Pant o Rugged Flex Rigby Work Pant

• Tank tops

• 1/4 zip pull over

• Long sleeve shirts

• Coats

• Jackets

• Hi Vis ANSI reflective clothing

Customization:

• Embroidery

• Screen Printing

• Vinyl Lettering

Additional Costs:

• Setup/Digitizing Fees

Mailing/Drop off address for Catalogs

955 Rue St. Francois

Florissant, MO 63031

Atten: Melanie Bringer

Uniform Apparel

1.2. Contact Information

Project Contact:

Jimmy Kirincich

Director of Parks and Recreation

1 James Eagan Dr

Florissant, MO 63033

Email: jkirincich@florissantmo.com

Phone: (314) 839-7657

Procurement Contact:

Melanie Bringer

Purchasing

955 Rue St Francois

City Hall

Florissant, MO 63031

Email: mbringer@florissantmo.com

Phone: (314) 839-7621

Department:

Parks and Recreation

Department Head:

Jimmy Kirincich

Director of Parks and Recreation

1.3. Timeline

Release Project Date August 14, 2026

Question Submission Deadline August 26, 2026, 5:00pm

Question Response Deadline August 27, 2026, 5:00pm

Submission Deadline August 31, 2026, 10:00am

Zoom Meeting:

https://us04web.zoom.us/j/79514212181?pwd=oz jbIxIcYsF8nSF7QyyC6AybjbHsxV.1 ru89QK mailto:jkirincich@florissantmo.com tel:(314)839-7657 mailto:mbringer@florissantmo.com tel:(314)839-7621 https://us04web.zoom.us/j/79514212181?pwd=ozjbIxIcYsF8nSF7QyyC6AybjbHsxV.1 https://us04web.zoom.us/j/79514212181?pwd=ozjbIxIcYsF8nSF7QyyC6AybjbHsxV.1

2. Project Details

2.1. Period of Contract:

Contract shall run for a one year period, effective September 1, 2026, with the option to renew for two

(2) additional one year contract periods if agreeable to both City and Contractor.

2.2. Shipping

All shipping/delivery charges to be included in bid price. You can also provide additional information for any product that exceeds the specifications.

The City of Florissant is sales tax exempt.

3. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Customer Service 0-10 Points 20 (20% of Total)

2. Ordering Process 0-10 Points 10 (10% of Total)

3. Return Policy 0-10 Points 5 (5% of Total)

4. Product Selection/Quality 0-10 Points 25 (25% of Total)

5. Warranty 0-10 Points 5 (5% of Total)

6. Discount off catalog pricing 0-10 Points 30 (30% of Total)

7. Local Business (Florissant, MO) 0-10 Points 5 (5% of Total)

4. Vendor Submissions

4.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Instruction to Bidders

B. General Conditions

C. Special Provisions and Specifications

D. Contract

☐ Yes

☐ No

*Response required

4.2. Proposal Documents*

Please Upload your catalog(s) as well as provide the discount we can expect to receive on purchases from said catalog(s). The City will use this information to calculate actual pricing.

*Response required

4.3. Catalog Instructions

Your catalog(s), singly or collectively, should include all types of apparel outlined in our Scope of Work.

4.4. Qualifications/Representative*

Detail the qualifications/knowledge level of the individual you propose to be the City's point of contact for resolving issues that may arise. Include any applicable degree's and/or certifications. Indicate how the organization plans to support said representative.

*Response required

4.5. Customer Service*

Provide instances of you demonstrating the best level of customer service. Give up to three (3) specific examples of your organization going above and beyond.

*Response required

4.6. Ordering*

Detail your ordering/fulfilment processes, whether electronic or manual. If electronic please provide a link to your site.

*Response required

4.7. Returns*

Please step us through your return process. Be specific.

*Response required

4.8. Sample Apparel/Decoration*

Provide a sample of the brand of T-Shirt you would recommend for the City. The shirt should be embroidered (white) with the City's logo as well as screen print with either of the other logo's we provided. Please do the same for grey button down shirts (one black embroider of City's logo and one white of City's logo). Samples should be dropped off to Purchasing/Finance department at City Hall, second floor prior to the deadline for submitting bids.

*Response required

4.9. Warranty*

Outline your warranty on both apparel and decoration. Explain the claims process for both. Be specific.

*Response required

4.10. Discounts*

List the percentage off your catalog prices, you will provide the City of Florissant. Should be condensed down to one figure regardless of quantity, brand/type/color. Decoration will be a separate pricing schedule.

*Response required

4.11. Locality*

Indicate whether your organization is located in, and holds a current business license with Florissant

MO.

*Response required

4.12. Certificate(s) of Insurance*

Please upload your Certificate(s) of Insurance WITHOUT ENDORSEMENTS, listing City of Florissant at 955

Rue St. Francois, Florissant, Missouri 63031 as additional insured. Do NOT upload blank or sample documents.

*Response required

4.13. Confirmation of Cost of Work*

The undersigned, having familiarized themselves with the existing conditions of the project area affecting the cost of the work and with the Contract Documents, which include Notice to Contractors, Instructions to Bidders, Addenda (if any), General Conditions, Special Conditions, Technical

Specifications and Plans, which are on file at the Office of the Department of Public Works, City Hall, 955 rue St. Francois, Florissant, MO 63031, hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, testing, training and transportation services required to complete the work in accordance with the above-listed documents, for the lump sum amounts shown for each line item offered on the itemized proposal.

☐ Please confirm

4.14. Confirmation of Cost of Work*

The bidder hereby proposes to furnish all materials on the completed line items in the bid pricing table for the unit cost amounts shown on the completed line items in the bid pricing table.

☐ Please confirm

*Response required

4.15. Rejection of Bids*

In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of

Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.

☐ Please confirm

*Response required

4.16. Delivery*

Delivery will be made on:

Example: MM/DD/YYYY or XX Days after purchase.

*Response required

4.17. Authorized Representative*

Please enter the Authorized Representative's name and contact information here:

*Response required

4.18. Signaturer*

Please provide the name and title of the person who would sign the contract for your organization should you be awarded the business. Should read exactly how you want to see it on the contract.

*Response required

4.19. Confirmation of Understanding*

The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.

Please confirm:

☐ Please confirm

*Response required

4.20. Local Bidder*

Indicate whether your business holds a current business license with/ in Florissant MO.

☐ Yes

☐ No

4.21. American Made Products*

Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.

Please confirm here:

☐ Please confirm

*Response required

4.22. Confirmation of Non-Collusion*

Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.

By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.

☐ Please confirm

*Response required

4.23. References*

All Bidders must submit a minimum of three references.

Example of information to be filled in :

Name of Company 1:

Contact Information 1:

Name of Company 2:

Contact Information 2:

Name of Company 3:

Contact Information 3:

5. Pricing Table

EMBROIDERY

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Vinyl Lettering 1 EA

2 Screen Printing 1 color, 1 location

1 EA

3 Screen Printing 1 color, 2 locations

1 EA

4 Custom Embroidery

(Logos) 1 location

1 EA

5 Custom Embroidery

(Logos) 2 Locations

1 EA

6 Shipping (if not included in item price)

1 EA

7 Setup Fees (if applicable)

1 EA

8 Digitizing Fees (if applicable)

1 EA

TOTAL

5. Pricing Table