Emergency Standby Contract for Base Camps

Pinellas County, Florida, is soliciting an Emergency Standby Contract for Base Camps (Bid No. 24-0086-B) to establish multiple vendor partnerships for emergency worker base camp operations during catastrophic events. The county seeks vendors capable of rapidly establishing and maintaining base camps for 100 to 3,000 personnel within 72 hours of task order award, with partial camp support required within 36 hours. Required services include comprehensive camp design, mobilization, installation, management, power generation, communication equipment, and complete facility provisions such as sleeping quarters, mobile kitchens, showers, restrooms, laundry, and office spaces. Vendors must comply with FEMA standards, ADA requirements, and local, state, and federal health and safety codes. The solicitation was issued on December 11, 2023, with proposal submissions due on January 4, 2024, at 3:00 pm. The initial contract term is 60 months, with options for two additional 12-month extensions, and vendors must submit detailed pricing using the Pricing Proposal (Attachment D) document.

The procurement appears open to multiple qualified vendors without specific set-aside designations for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including general liability, workers' compensation, and environmental liability insurance with specified minimum coverage amounts. The contract will be structured as a unit-price agreement with pricing matrices for different personnel group sizes ranging from 0-100 to 2,001-3,000 persons. Pricing will cover mobilization charges, weekly operations costs, and per-person/per-day expenses, with vendors expected to include all-inclusive pricing for labor, materials, indirect operating costs, and profit. While specific budget ranges are not explicitly stated, the contract's flexible structure suggests significant potential contract values depending on emergency response needs. The county reserves the right to request individual base camp services or equipment components, indicating a potentially substantial and adaptable procurement opportunity for qualified emergency response service providers.