Emergency notification system for Bluegrass Station

The Commonwealth of Kentucky Department of Military Affairs issued a Request for Quotation (RFQ 095 2200000080) on behalf of Bluegrass Station in Fayette County for an emergency notification system serving 300 users. The procured system must support emergency alert capabilities for critical events including adverse weather, disasters, and workplace violence, with monthly capacity for 3,000 SMS messages and 3,000 voice minutes. The system must include data encryption at rest, manager-level alert distribution, integration with the Lexington Fire Department, Lexington Police Department, U.S. Department of Homeland Security, and Federal Bureau of Investigation, and multi-channel alert delivery via desk phones, mobile applications with dedicated apps, email, and text messaging. Deliverables include system setup, configuration, unlimited training, and 24/7/365 customer support. The contract period runs 12 months from November 16, 2021, through November 15, 2022, with renewal rights for one additional one-year period. The original proposal deadline was November 1, 2021, at 1:00 PM EDT, submitted to the Department of Military Affairs at 5751 Briar Hill Road, Building 18, Lexington, Kentucky 40516. Evaluation uses a best value ranking approach based solely on price, with the lowest bidder receiving maximum evaluation points and other bidders receiving proportional scoring. However, a subsequent Solicitation Modification document issued on October 28, 2021, cancelled the request for quotation.

The procurement contains no identified set-asides for disadvantaged enterprises or restrictions limiting organizational types from responding. All contracts are subject to compliance with Kentucky Revised Statute 45A and multiple federal requirements including debarment and suspension regulations, drug-free workplace provisions, environmental standards compliance, Buy American Act provisions, Davis-Bacon Act wage requirements where applicable, and audit requirements under 2 CFR 200. The contract budget is restricted to $20,000 per fiscal year, with no contract modifications permitted that would exceed this annual spending authority. Pricing must be submitted on an FOB Destination, freight prepaid basis, excluding federal excise taxes and Kentucky state sales and use taxes. The Commonwealth reserved the right to award items separately or to a single bidder based on the best interests of the state, and multiple bids from the same vendor would be rejected. All contracts are governed by Kentucky law with legal disputes subject to Franklin County Circuit Court jurisdiction, and the state agency retains the right to terminate the contract without cause upon 30 days' written notice or immediately if funding becomes unavailable.