EMERGENCY NOTICE: Inventory Management District 1

The Illinois Department of Transportation (IDOT), specifically for District 1, is seeking an emergency procurement for automotive repair parts through a targeted emergency purchase. The procurement aims to ensure continuous access to critical automotive parts necessary for maintaining maintenance and emergency response vehicles. The emergency contract will run from November 2, 2025, to December 2, 2025, with Genuine Auto Parts dba NAPA selected as the sole vendor. The primary objectives include preventing disruptions to critical state services, particularly roadway repairs, snow and ice removal, and other safety-related operations. The procurement is deemed essential to minimize serious interruptions in state services that impact public health, safety, and state revenue collection. The emergency purchase is authorized under specific procurement guidelines that allow for rapid acquisition when standard competitive bidding processes are not feasible. The due date for this emergency contract opportunity is December 2, 2025, with the procurement utilizing State Appropriated Funds.

The emergency purchase demonstrates an intent to include Business Enterprise Program (BEP) certified contractors, with the current vendor actively working to secure BEP subcontractors. The total estimated expenditure for this emergency contract is $600,000, representing a short-term, targeted procurement to address immediate inventory management needs. The vendor was selected based on an existing relationship and familiarity with IDOT District 1's fleet, established ordering processes, and consistent pricing structure. No existing state contract was identified as available for the required supplies, necessitating this emergency procurement approach. The contract will leverage the vendor's existing inventory management capabilities and established parts supply chain. The procurement was officially authorized and signed by Eric Bolinger, Bureau Chief of Business Services, on November 6, 2025, highlighting the urgent nature of the contract and the critical need for uninterrupted vehicle maintenance and emergency response capabilities.