Emergency Notice - Cummins Insite Software

The State of Illinois, specifically the Central Management Services Department of Vehicles Division, is conducting an emergency procurement for 75 annual licenses of Cummins Insite software, which is critical for traveling mechanics to perform diagnostics on state-owned vehicles. This emergency purchase is being executed for St. Clair County, with the procurement covering the period from February 11, 2025, to May 10, 2025. The contract will be awarded to Cummins Sales and Services - Central Region, located in White Bear Lake, MN, without competitive bidding due to the urgent nature of maintaining essential state vehicle diagnostic capabilities. The emergency purchase was necessitated by the immediate need to prevent disruption in critical state services that could impact health and safety. The total estimated expenditure for this procurement is $29,452.50, which will be funded through State Appropriated Funds. The procurement document was signed by Agency Purchasing Officer David W. Thomas on February 26, 2025, with a final due date for the contract set for May 10, 2025.

The emergency procurement does not include specific set-aside designations or restrictions on responding organizations. No Business Enterprise Program (BEP) certified vendors were available for this specific software license procurement, and due to the specialized nature of the Cummins Insite software licenses, there were no opportunities for sub-contracting. The procurement is a direct purchase of software licenses from the sole vendor capable of providing the required diagnostic tool for state-owned vehicles. The contract represents a targeted solution to maintain the state's vehicle maintenance capabilities, with a clear focus on ensuring continuous operational readiness for the state's vehicle fleet. The procurement represents a focused, time-limited intervention to address an immediate technological need within the state's vehicle management infrastructure, with a total contract value of $29,452.50 for the specified license period.