Emergency Medical Services (EMS) Consumables, Apparel, and Minor Equipment

The City of Rio Rancho Fire and Rescue Department's Emergency Medical Services Division is soliciting bids for a comprehensive procurement of emergency medical consumables, apparel, and minor equipment through Invitation for Bid (IFB) 26-001-FR. The procurement covers 13 distinct categories of medical supplies, including airway management tools, diagnostic devices, wound care products, pharmaceuticals, IV supplies, splinting materials, suction equipment, medical transport cases, infection control products, and mass casualty incident equipment. Bidders are required to submit percentage discounts off their established catalog prices and must provide a complete parts/supplies catalog with compatible inventory management systems. The bid submission deadline is August 19, 2025, at 2:00 PM MST, with mandatory physical and electronic submissions through the City's Bonfire portal. Evaluation will be conducted by a City-appointed committee, with bids assessed based on the lowest extended total price, and the City reserves the right to make multiple awards on an item-by-item basis. The initial contract term is one year, with options to renew for three additional one-year periods.

Vendors must possess specific qualifications, including licensing as wholesale pharmaceutical distributors and a Controlled Substance Registration Certificate, with preference given to local businesses, resident businesses, resident veteran businesses, and recycled content goods providers. The procurement allows for potential additional percentage discounts for qualifying businesses. While no specific incumbent vendor is mentioned, the City requires compatibility with their existing OperateIQ inventory management system and mandates comprehensive reporting and online ordering capabilities. Contractors must have local representation with an EMS background and adhere to strict pharmaceutical distribution regulations. The solicitation does not specify a precise contract value or budget range, indicating that consumables will be ordered as needed within the annual budget allowance. Potential bidders are advised that the City will not accept changes to the standard price escalation clause or electronic signatures, and must follow all submission guidelines to remain responsive to the bid.