Emergency Management Program Coordinator (EMPC)

The South Dakota Department of the Military is requesting proposals for an Emergency Management Program Coordinator to provide funding and guidance for the South Dakota Army National Guard Emergency Management Program in accordance with Army Regulation 525-27, with proposals due November 10, 2026, a Letter of Intent due October 27, 2026, and questions due October 30, 2026 (responses by November 5).

The scope encompasses development and sustainment of all-hazards emergency management programs, emergency planning and coordination with federal, state, tribal, and local agencies, emergency communications coordination between military and civilian systems, training and exercise support, risk assessments, and community preparedness activities. Primary deliverables include emergency management plans, emergency response plans, hazard vulnerability assessments, training records, exercise documentation, corrective action plans, and biannual program status reports. The position requires a Master of Science in Homeland Security and Emergency Management, demonstrated experience in public safety communications, emergency coordination, multi-agency emergency response operations, emergency communications infrastructure oversight, and grant writing. Prior military service with the South Dakota Army National Guard is preferred. The contractor must maintain eligibility for a Secret Security Clearance and perform duties primarily in Rapid City with potential travel statewide as required. The contractor shall maintain NIMS training certification and complete 24 hours of continued education within a two-year period.

The contract is structured as a firm fixed-fee arrangement with no separate travel reimbursement; annual rates are unspecified. The contract may be effective on or around December 1, 2026, and could extend through November 30, 2031, with the State reserving the right to extend for up to four one-year options; total duration including options shall not exceed five years. Evaluation criteria include cost, experience and reliability, expertise of personnel, and method of performance. Offerors must submit information regarding at least three previous and current service contracts similar to the RFP requirements, including client references, contract dates, and descriptions of services performed. Required insurance includes commercial general liability and professional liability of at least $1 million per occurrence and per accident, and business automobile liability of at least $1 million per accident. Submit an original and one identical copy in a sealed envelope to MAJ Chris Wenk at 2823 West Main Street, Rapid City, SD 57702.