26RFP20087 Exhibit A SOW.pdf

EXHIBIT A - STATEMENT OF WORK (SOW) 26RFP20087

Emergency Management Program Coordinator (EMPC)

South Dakota Army National Guard (SDARNG)

Protection Branch

Rapid City, South Dakota

Purpose: The purpose of this Statement of Work is to provide funding and guidance for

Emergency Management Program Coordinator (EMPC) activities supporting the South

Dakota Army National Guard Emergency Management Program in accordance with

Army Regulation (AR) 525-27, Army Emergency Management Program.

1. Description of Services

The Contractor shall provide Emergency Management Program Coordinator (EMPC) services in support of the South Dakota Army National Guard (SDARNG) Protection

Branch.

The EMPC will provide subject matter expertise in emergency management, emergency communications, and multi-agency coordination to assist the SDARNG in developing, implementing, and sustaining a comprehensive Emergency Management

Program.

Services will be provided primarily in support of SDARNG operations located in

Rapid City, South Dakota, with additional support provided to installations and facilities across the State of South Dakota as required.

The EMPC will support the SDARNG in strengthening preparedness, prevention, mitigation, response, and recovery capabilities for all hazards affecting military personnel, installations, and missions.

The EMPC supports activities authorized under National Guard Bureau Cooperative

Agreement Appendix 1011.

2. Contractor Qualifications and Expertise

The Contractor shall possess demonstrated experience in public safety communications, emergency coordination, and multi-agency emergency response operations.

Education: Master of Science in Homeland Security and Emergency Management.

Professional experience shall include:

Management of emergency operations

Coordination of emergency communications

Coordination of emergency response organizations across multiple jurisdictions

Development and implementation of emergency communications procedures, operational policies, and public safety coordination systems

Oversight of emergency communications infrastructure

Maintenance of systems supporting emergency response operations

Coordination with local emergency management, planning, and public safety agencies

Experience writing grants and a history of successful funding awards

Preferred Qualification: Prior military service with the South Dakota Army National

Guard.

3. Scope of Work

The EMPC Contractor shall provide professional services supporting the SDARNG

Emergency Management Program in accordance with Army Regulation 525‑27, DA

PAM 525‑27, the National Incident Management System (NIMS), and National

Guard Bureau policy guidance.

Emergency Management Program Development – Assist in development and sustainment of a comprehensive all-hazards Emergency Management Program across

SDARNG facilities.

Emergency Planning and Coordination – Assist in the development and maintain emergency response plans and coordinate planning with federal, state, tribal, and local agencies.

Emergency Communications Coordination – Provide expertise on interoperability between military and civilian emergency communications.

Training and Exercises – Support development of emergency management training programs, assist with planning and conducting exercises, and support after-action reviews. Training may include FEMA Emergency Management Institute (EMI), DHS, National Guard Bureau, state emergency management training programs, or other recognized professional emergency management development courses.

Continuing Education - Support professional development, maintain competency in emergency management practices, and align with training expectations for emergency management professionals within the State of South Dakota.

Emergency Management Working Group – Assist in organizing and facilitating the

SDARNG Emergency Management Working Group (EMWG).

Risk Assessment – Assist with risk assessments and vulnerability analysis.

Community Preparedness – Support emergency preparedness awareness for Soldiers, civilian staff, and families.

Program Evaluation – Assist with periodic emergency management program reviews.

4. Deliverables

Emergency Management Plans

Emergency Response Plans

Hazard Vulnerability Assessments

Emergency Management Training Records

Exercise Documentation

Corrective Action Plans Following Emergency Management Related Exercises

Bi-Annual Program status reports

The EMPC shall maintain training consistent with the National Incident Management

System (NIMS) and the Army Emergency Management Program.

5. Training and Certification Requirements (Strongly Encouraged)

Continued Education (24 hours within a 2-year period)

G557 Rapid Needs Assessment Class

ICS-300: Intermediate ICS

ICS-400: Advanced ICS

IS-00020: Diversity Awareness Course

IS-00021: Civil Rights and FEMA Disaster Assistance

IS-00860.c: National Infrastructure Protection Plan – Introduction

IS-100: Introduction to Incident Command System

IS-120.c: An Introduction to Exercises

IS-200.c: Basic Incident Command System for Initial Response

IS-200: ICS for Single Resources and Initial Action Incidents

IS-2200: Basic Emergency Operations Center Functions

IS-240.c: Leadership and Influence

IS-241.c: Decision Making and Problem Solving

IS-242.c: Effective Communication

IS-244.b: Developing and Managing Volunteers

IS-29.a: Public Information Officer Awareness

IS-5.a: An Introduction to Hazardous Materials

IS-700: National Incident Management System

IS-703.b: National Incident Management System Resource Management

IS-800: National Response Framework

Security and Privacy: Security Role

Security Awareness Training

6. Security Clearance

The EMPC must maintain eligibility for Secret Security Clearance as required for work supporting the South Dakota Army National Guard.

7. Government Furnished Equipment/Information (GFE/GFI)

The Government may provide limited Government Furnished Equipment (GFE) and

Government Furnished Information (GFI) necessary for the Contractor to perform duties under this contract.

Government furnished resources may include, but are not limited to:

Workspace or office space at the primary duty location

Computer equipment and network access as required

Access to emergency management planning documents and systems

Access to installation facilities necessary to perform program support duties

The Contractor shall use Government furnished equipment and information only for official contract-related purposes and in accordance with applicable Department of

Defense, Army, and National Guard security and information assurance policies.

All Government furnished equipment, materials, and information shall remain the property of the Government and shall be returned upon completion of the contract or upon request by the Government.

8. Place of Performance

Primary duty location will be Rapid City, South Dakota supporting SDARNG installations statewide. Travel may be required.

9. Duty Hours and Absence

The contractor shall normally perform duties during standard duty hours; however, the contractor may be required to support exercises, training events, or emergency incidents outside normal duty hours as coordinated with the Government

Representative.

The Contractor is not required to perform services on Federal holidays unless mission requirements dictate otherwise.

The contractor shall ensure that required services are maintained during periods of absence.

10. Performance Metrics

Emergency management plans updated annually.

Participate in and support annual exercises and preparedness activities.

Facilitate or support quarterly Emergency Management Working Group meetings.

Provide bi‑annual program status reports.

Provide after‑action reports within 60 days following exercises or incidents.

11. Contract Line-Item Structure (CLIN)

CLIN 0001 – Emergency Management Program Coordinator Services.

Contract Value and Payment:

- The total contract value for services provided under CLIN 0001 shall be an amount not to exceed $___________ per year unless otherwise modified by written contract amendment.

- Payment shall be made in accordance with the terms of the contract upon receipt of a properly submitted invoice from the Contractor.

- Invoices shall be submitted monthly for services performed during the billing period unless otherwise directed by the Contracting Officer.

CLIN 0002 – Travel: Firm Fixed-Fee Structure

All travel-related expenses incurred in the performance of this Agreement are fully incorporated into the firm fixed-fee structure of the contract; consequently, the

Contractor is not eligible for separate travel reimbursement from the State.

12. Quality Assurance Surveillance Plan (QASP)

The Government will monitor contractor performance to ensure compliance with this

Statement of Work.

Performance will be evaluated on quality, timeliness, completeness of deliverables, and effective coordination.

13. Government Acceptance Criteria

Deliverables shall comply with Army Regulations, NIMS standards, and National

Guard Bureau guidance.

Deliverables will be accepted when complete, accurate, and submitted within required timelines.

14. Performance Requirements Summary (PRS)

Maintain emergency management plans – Standard: Updated annually –

Surveillance: Document review

Support exercises – Standard: Annual exercise participation – Surveillance: Exercise reports

Program coordination – Standard: Quarterly EMWG coordination – Surveillance:

Meeting documentation

Reporting – Standard: Bi‑annual program reports – Surveillance: Report submission