Emergency Generator Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) is soliciting bids through an Agency Request for Quote (ARFQ 0608 DCR2600000058) for emergency generator maintenance and support services at Stevens Correctional Center and Jail (STCC&J) located in Welch, McDowell County, West Virginia. The procurement seeks an open-ended master agreement for preventative maintenance, inspections, load bank testing, corrective maintenance, and emergency generator rental services for one Cummins 1100 kW diesel-powered emergency generator. Preventative maintenance deliverables include PM1 (scheduled inspections without oil changes), PM2 (comprehensive annual inspections with oil and filter changes and diesel testing), PM3 (annual load bank testing at two hours), and PM4 (load bank testing every three years at four hours). The contractor must establish continuous 24/7/365 emergency telephone service with response to repair requests within two hours by phone and onsite arrival within twenty-four hours for standard repairs or three hours for emergencies. Required qualifications include a valid West Virginia Contractor's License, appropriate electrician licensing, factory training with minimum three years of emergency generator repair experience, and proof of Commercial General Liability and Automobile Liability Insurance of $1,000,000 per occurrence. The submission deadline is October 22, 2025 at 10:30 AM EST with public bid opening at 11:00 AM EST the same day in Charleston, West Virginia; questions must be submitted by October 15, 2025 at 2:00 PM EST. All bids must comply with manufacturer specifications, National Electric Code, International Building Code, and NFPA standards, and vendors must complete the Exhibit D Pricing Page with unit prices for preventative maintenance services, hourly labor rates for regular, overtime, holiday, and emergency work, per-trip corrective maintenance charges, parts markup percentages, and emergency generator rental rates structured by shift level and timeframe.

There are no specific set-aside designations or disadvantaged enterprise restrictions identified in the solicitation documentation provided. All contractors are required to submit a bid bond of five percent of the total facility bid amount, with performance and labor/material bonds equal to the contract amount required after bid award. If the total bid exceeds $250,000, contractors must submit a subcontractor list within one business day of bid opening. Stringent security requirements apply, including criminal background checks for all employees, NCIC background clearance valid for one year, Prison Rape Elimination Act (PREA) compliance documentation, security orientation, and daily sign-in/sign-out procedures at the correctional facility. No incumbent contractor information or existing technology integration requirements are specified in the available documentation. The total contract value is capped at $500,000 across the initial one-year term and all potential renewal periods (four successive one-year renewal options), with pricing based on estimated annual preventative maintenance, corrective maintenance labor (24 hours regular, 8 hours overtime, 4 hours holiday, and 4 hours emergency), three annual service trips, parts at cost plus markup, and emergency generator rental services as needed.