Emergency Generator Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) is soliciting an Agency Request for Quote (ARFQ) for an emergency generator contract at Stevens Correctional Center and Jail, located in Welch, McDowell County, West Virginia. The procurement seeks comprehensive generator services including preventative maintenance, inspections, load bank testing, corrective maintenance, and emergency generator rental for four Cummins 1100 kW diesel generators. Key deliverables include periodic maintenance checks (PM1-PM4), corrective maintenance services, per-trip facility charges, parts procurement, and emergency generator rental options for single, double, and triple shift configurations. Bidders must provide detailed pricing for labor rates (regular, overtime, holiday, and emergency), facility trip charges, and parts markup. Critical procurement dates include a questions deadline of October 15, 2025, at 2:00 PM EST, with bid submissions due by October 22, 2025, at 10:30 AM EST. The evaluation will be based on unit prices, estimated quantities, and comprehensive service capabilities.

The contract includes provisions supporting small, women-owned, and minority-owned businesses, with potential for disadvantaged enterprise participation. The procurement is structured as an Agency Master Agreement with an initial one-year term and potential for four consecutive one-year renewals. The total contract value is capped at $500,000, encompassing the initial term, renewals, delivery orders, and potential change orders. Contractors must meet several state requirements, including valid licensing, comprehensive insurance coverage, employee background checks, and compliance with drug-free workplace policies. The estimated parts cost is approximately $2,000, with bidders required to quote markup percentages. Interested vendors must complete a full pricing page, provide company information, and submit an authorized signature. The contract will be awarded through a competitive bidding process managed by the West Virginia Division of Administrative Services in Charleston, with bid opening scheduled for 11:00 AM EST on October 22, 2025.